Billing Coordinator

Career Opportunity

Billing Coordinator

Markham, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald Limited’s Service Team is actively seeking a Billing Coordinator to join our growing team. In this role, the successful candidate will be responsible for processing invoices, ensuring timely payments, and maintaining accurate billing records for our diverse range of services.

KEY RESPONSIBILITIES

• Process invoices for a variety of services offered by electricians, plumbers, HVAC technicians, and other tradespeople.
• Ensure accuracy and completeness of all billing information, including service descriptions, labor hours, material costs, and tax calculations.
• Review and reconcile customer accounts, identifying and resolving any discrepancies.
• Communicate effectively with customers regarding invoices, payments, and any billing inquiries.
• Maintain detailed billing records in our accounting software.
• Prepare reports on billing activity and key metrics.
• Assist with month-end and year-end closing procedures.
• Accurate invoicing of customers, therefore reducing the number of complaints from customers regarding billing errors
• Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
• Timely review, printing, and delivery of invoices
• Engage partners in billing, A/R management, and collections activities
• Ability to analyze financial data
• Manage JDE Computerized Maintenance Management System (CMMS)
• Ability to work in a multi-tasked, fast-paced, and changing environment
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration

EDUCATION REQUIREMENTS

• Post-secondary education in a related field
• Diploma or degree in Finance and/or Accounting.

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of work experience in administration
• 1-3 years of work experience in accounting and/or relevant financial management experience (e.g. billing, A/R management, etc.)
• JD Edwards or an Oracle-based ERP system is an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong understanding of end-to-end financial processes including a numerical aptitude
• Self-starter with the ability to meet deadlines
• Effective written and verbal communication skills
• Excellent interpersonal skills
• Strong attention to detail
• Strong written and verbal communication skills
• Proven interpersonal, organizational, analytical, and problem-solving skills
• Strong technical skills in Microsoft Excel and Word
• Demonstrates a commitment to providing excellent client service by building and maintaining productive relationships with both internal and external clients
• Demonstrates ability to manage relationships and communicate effectively at all levels
• Confidence in ability to work in a highly technical and changing work environment
• Ability to work well under pressure
• Demonstrates ability to work in a multi-tasked, fast-paced, and changing environment
• Ability to work independently and with minimal direction
• Maintains a professional demeanor at all times with fellow employees, vendors, sub-contractors and clients

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.
Black & McDonald welcomes and encourages applications from persons with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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