Description
Advant Solutions Job Description
Last Reviewed: Friday, June 9, 2023
Title: Billing/AR Administrator
Department: Finance
Pay Status: Exempt
Reports To: Advant Assistant Controller
JOB SUMMARY
As Billing/AR administrator, your primary focus will be to manage billing, payment and collection processing for construction projects utilizing common construction processes. You must be detailed focused and possess the ability to manage multiple time-sensitive requests.
ESSENTIAL FUNCTIONS
- Frequently required to sit, bend, reach, grab and twist.
- Frequently required to stand, walk, stoop, kneel and crouch.
- Frequently required to use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
- Strong problem-solving skills and the ability to make sound decisions.
- Strong ability to interpret and process data.
- Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
- Frequently required to type, process information, and use fine finger manipulation.
- Strong process improvement skills.
- Strong written, verbal, and interpersonal skills.
JOB FUNCTIONS
- Prepare monthly construction payment applications and change orders for multiple projects following contract guidelines and timelines.
- Accurately record project transactions, including sales tax, in accounting system.
- Apply cash receipts for projects and provide subsequent lien waivers.
- Monitor timeliness of payment receipt and ensure payment rights are protected.
- Reconcile Statement of Values, project work and contract requirements and resolve any discrepancies.
- Assist in the collection of accounts receivable.
- Ensure inventory is reconciled at end of project and provide closing entries.
- Respond to customer inquiries and resolves disputes.
- Weekly submission of Certified Payroll.
- Effective communication with Installers on HUD Jobs to receive payroll information for Certified Payroll Submissions.
Requirements
Job Requirements
- 3+ years of construction accounting experience including payment applications, construction waivers, and job reconciliation.
- Ability to prioritize and meet deadlines, multitask, and quickly adapt to changing work demands.
- Always maintain a professional demeanor and customer focus, be a leader and be well organized.
- Strong MS Excel skills are a must.
- Epicor Prophet 21, MS Dynamics GP or similar ERP experience along with construction accounting software such as Textura, Procore and GCPay strongly preferred.
EDUCATION
- Associate degree in Finance or Accounting or +5 years of relevant experience.
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Employee Name Date
Skills Required
- 3+ years of construction accounting experience including payment applications, construction waivers, and job reconciliation.
- Strong MS Excel skills.
- Ability to prioritize, meet deadlines, multitask, and adapt to changing work demands.
- Maintain professional demeanor, customer focus, leadership, and strong organization.
- Associate degree in Finance or Accounting or +5 years of relevant experience.
- Experience with Epicor Prophet 21, MS Dynamics GP or similar ERP; Textura, Procore, and GCPay (strongly preferred).
What We Do
Advant Solutions specializes in standalone and networked access control solutions for multi-family properties. They provide a comprehensive suite of services including architectural hardware, millwork, and low-voltage specialties, managing the entire process from custom design and product procurement to professional installation and ongoing support to enhance security and property management efficiency.
