Billing Administrator

Job Title

Billing Administrator

Job Description Summary

Provide administrative support to Global Occupier Services team with particular emphasis on arranging all the billing for this team.

Job Description

Responsibilities:

• Liaise with Account leads and CRL’s to ensure the information on the forecasting systems is consistent with invoicing
• Receiving invoice requests through the forecasting system from the team.
• Ensure all the information is in place to enable invoicing before the deadlines (Intercompany Agreements, new entity or address set-ups and supporting documentation)
• Good understanding of the invoicing process from start to end
• Arrange credit notes when required
• Create process documentation for key activities to support training of new joiners and to comply with audit requirements

Regular tasks:

• Complete web-based invoice request forms
• Supporting the team in setting up projects on BAIT and Salesforce where required
• Code the supplier invoices with the required information and forward it to AP for payment
• Support the team in obtaining any supporting vendor set-up information required by the clients
• Submit accrual requests when necessary
• Manage customer queries about billing

Requirements:

• Bachelor’s degree preferably in Finance, Economics or Accounting (or studies are ongoing)
• Excellent verbal and written skills in English
• Proven IT skills
• Approachable and able to converse with people at all levels within the organisation both internally and externally
• Strong organisational and planning skills along with the ability to confidently prioritise tasks in a timely fashion
• Ability to work under significant pressure within a fast-paced environment
• Proactive with the ability to work either by his/her own initiative or as part of a team and manage the invoicing on a monthly basis

INCO: “Cushman & Wakefield”