About Arc:
Arc is a leading IT Managed Services Provider (MSP) based in the UK, delivering innovative and reliable IT solutions to businesses across various industries. With a strong reputation for excellence, we offer a range of services, including IT support, hybrid cloud solutions, cybersecurity, infrastructure management, PowerApps and AI. Our team is dedicated to delivering outstanding customer service and technical expertise to help businesses succeed.
Role Overview
We are looking for a highly organised and detail-oriented Billing Administrator to join Arc’s Finance team. The successful candidate will be responsible for the accurate and timely preparation and processing of invoices across Arc’s managed service contracts, cloud, cybersecurity and project-based billing, maintaining customer billing records, resolving billing queries, and supporting the wider finance function.
The role requires excellent attention to detail, strong administrative skills, confidence working with numbers, and the ability to manage deadlines effectively. You’ll work closely with the Billing Manager and Finance team to help keep Arc’s billing accurate, timely and aligned with our customer contracts.
Key Responsibilities
• Prepare, process and issue customer invoices accurately and within agreed deadlines, across recurring managed service contracts and non-recurring/project billing.
• Check billing information, rates, charges and customer details for accuracy against contracts and PSA records.
• Process credit notes, adjustments and billing corrections where required.
• Maintain accurate customer and billing records within internal finance and PSA systems.
• Investigate and resolve invoice discrepancies and billing queries.
• Liaise with customers and internal departments regarding billing issues.
• Reconcile billing information and assist with payment and account queries.
• Produce regular billing reports and provide administrative support to the Finance team.
• Monitor billing schedules and ensure invoices are processed in accordance with Arc’s procedures.
• Assist with month-end and year-end finance activities when required.
• Maintain confidential financial and customer information.
• Identify billing errors or process improvements and raise these with the Billing Manager.
• Undertake other finance and administrative duties as required.
Essential Skills and Experience
• Previous experience in billing, invoicing, finance administration or a similar administrative role.
• Strong attention to detail and accuracy.
• Good numerical and analytical skills.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Excellent organisational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to investigate discrepancies and resolve problems effectively.
• Ability to work independently as well as part of a team.
• High level of professionalism and confidentiality.
Desirable
• Experience using accounting, invoicing, PSA or ERP systems – e.g. Autotask, ConnectWise, Xero or Sage.
• Experience working within a finance or accounts department, ideally in an MSP, IT services or other recurring-revenue business.
• Knowledge of accounts receivable processes.
• AAT qualification or relevant finance/accounting training.
• Experience working with high-volume billing environments.
Personal Attributes
The ideal candidate will be:
• Accurate and detail-focused
• Organised and dependable
• Proactive and willing to take initiative
• Comfortable working with numbers and financial information
• Professional and customer-focused
• A good communicator
• Able to work calmly under pressure and meet deadlines
Working Relationships
The Billing Administrator will work closely with the Billing Manager, Finance, Accounts, Sales, Service Delivery and Customer Service teams, as well as customers and other external stakeholders where required.
Key Objective
To ensure that all billing and invoicing activities are completed accurately, efficiently and on time, while providing a high standard of service to Arc’s customers and supporting the overall objectives of the Finance team.
Key Points:
Diversity & Inclusion: We celebrate diverse backgrounds and perspectives; they make us stronger. If you’re excited about this role, apply even if your experience doesn’t align perfectly. If not this one, you could be just the right fit for other roles we are recruiting for. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
UK Right to Work: All applicants must have the right to live and work in the UK. We cannot offer sponsorship at this time.
Accessibility:
We are committed to providing reasonable adjustments for any candidates with disabilities. If you require adjustments, please outline these requirements in your application.
Skills Required
- Previous experience in billing, invoicing, finance administration, or a similar administrative role
- Strong attention to detail and accuracy
- Good numerical and analytical skills
- Working knowledge of Microsoft Excel and Microsoft Office
- Excellent organisational and time-management skills
- Ability to manage multiple tasks and meet deadlines
- Strong written and verbal communication skills
- Ability to investigate discrepancies and resolve problems effectively
- Ability to work independently and as part of a team
- Professionalism and confidentiality
- Experience using accounting, invoicing, PSA, or ERP systems such as Autotask, ConnectWise, Xero, or Sage
- Experience in a finance or accounts department, ideally within an MSP, IT services, or recurring-revenue business
- Knowledge of accounts receivable processes
- AAT qualification or relevant finance/accounting training
- Experience working in high-volume billing environments
- Right to live and work in the UK
What We Do
Arc Systems was incorporated in 1992 and is a privately owned limited company. Arc offers experience in IT Support, Managed Backup, Cloud Services and Internet Connectivity to over 300 clients predominately within the SME market. Arc Systems are an ISO 9001 certified company we ensure the highest quality of standards and industry best practice. In providing cost-effective solutions to its customers, Arc aims to meet its clients’ requirements with a helpful personal touch and a complete range of in-house services. Our employees are the key to our success and we are proud to say our team always delivers on technical proficiency, customer care and dedication. Our consultants are experienced professionals who have spent the majority of their careers working within the IT sector. This makes our consultants acutely aware of the importance of their role supporting our customers IT systems. We aim to build strong customer relationships resulting in a high year on year customer retention rate. We always work closely with our clients to ensure their IT expectations are delivered. We offer a comprehensive portfolio of IT data and voice services enabling us to tailor solutions to meet our customers IT objectives. In July 2011 we relocated our head-office to Basildon, Essex to a purpose built 10,000sqft premises. The office is also home to our ISP partner ChunkyChips which together we share a newly built N+1 datacentre facility.
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