Position Summary: Billing & Administrative Assistant
Hours: 8am-5:00pm (standard)
Pay:
Rate: $25-$35 depending on experience (D.O.E.) To be discussed
Pay cycle: every 2 weeks
Direct deposit and physical checks are available
Job Function Overview:
Billing for Customer Jobs
Data Entry (such as Expenses)
Employee Recruitment & Onboarding
Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)
Various Compliance & Regulatory Procedures
Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)
Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)
Job Function Detailed - Key Tasks & Duties (not exhaustive/limited to):
§ Billing for Customer Jobs
Prepare cost sheet for each job
Calculate storage charges and fees
Prepare and email invoices
Follow up on outstanding invoices
§ Expenses - Data Entry
Enter credit card transactions into accounting software
§ Employee Recruitment & Onboarding
Post jobs and managing applicant tracking
Onboarding paperwork
Scheduling drug screening
Scheduling background screening
Add & remove drivers to insurance policy
§ Employee / HR Miscellaneous
Uniform & PPE ordering, tracking, and issuing to employees
Safety footwear reimbursement coordination and tracking
PTO tracking
§ Compliance / Regulatory Related
IS Networld: Annual compliance, training, etc.
FMCSA / USDOT
Driver qualification files
IFTA reporting
Fire extinguisher inspections
Various equipment inspections
§ Field Work with Crew
Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s)
§ Marketing, Vendor Support, & Miscellaneous
Create contact cards in Outlook / CRM software
Complete new vendor applications
Complete new customer applications/onboarding forms
Assist with marketing tasks
Assist with sundry of other miscellaneous tasks as needed
List assets for sale (as acquired from relocation jobs
Job REQUIREMENTS (Core Traits / Skills This Position Requires)
Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed
Communication: Clear communicator – orally and in writing
Detailed Oriented
Able to thrive in fast paced, dynamic/changing environment
Willing to receive critique and feedback
Willing to admit when you mess up!
Sundry of Other Requirements:
Quickbooks (WorkSpace will train)
Microsoft Word, Excel, Outlook
Background checks apply (at hiring and routine)
Drug testing applies (at hiring, random, reasonable suspicion, at cause)
Eligibility to work in the United States required per the Immigration Reform & Control Act
Why Join WorkSpace Moving Solutions?:
WorkSpace is a family owned and operated startup company (6+ years old). The owners are seeking and striving to operate the business on Biblical and Christian principles and values.
WorkSpace provides commercial moving services and warehousing services
Join a respected and growing commercial moving company
Gain experience in the above listed functions and skilled with a computer
Potential opportunity for long-term employment and career development
Skills Required
- Clear oral and written communication skills
- Strong attention to detail
- Ability to work in a fast-paced, changing environment
- Willingness to receive critique and feedback
- Integrity, trustworthiness, reliability, and dependability
- QuickBooks familiarity
- Microsoft Word, Excel, and Outlook proficiency
- Pass hiring and routine background checks
- Pass pre-employment, random, reasonable-suspicion, and cause-based drug testing
- Eligibility to work in the United States
- Complete a minimum of 60 fieldwork hours per calendar year with the crew
- Availability for occasional evening and Saturday fieldwork
What We Do
WorkSpace Moving Solutions is a company dedicated to providing efficient and reliable moving services tailored to meet the unique needs of businesses. We specialize in office and lab relocations, ensuring minimal disruption to your operations while maximizing efficiency.
