The Role
Supports daily administrative operations by managing emails and mail, processing orders, preparing invoices, maintaining records, performing data entry, coordinating with stores and departments, tracking issues through resolution, and using AI and office systems. The role requires fluent English and Spanish communication, strong organization, attention to detail, confidentiality, and the ability to manage multiple deadlines.
Summary Generated by Built In
Description
Kreation / Self Love is seeking an organized, dependable Bilingual Office Assistant to support daily administrative operations. The ideal candidate communicates clearly, follows through on assignments, and is comfortable using AI tools and office systems to work efficiently.
Requirements
Responsibilities
- Manage daily emails and incoming and outgoing mail.
- Process and track online and special orders.
- Prepare, review, and organize invoices and related paperwork.
- Maintain accurate records, files, and data entry.
- Communicate with stores, follow up on reported issues, and track outstanding items through resolution.
- Use AI tools and office systems to assist with correspondence, organization, and daily tasks, reviewing work for accuracy.
- Coordinate with other departments and provide general office support.
- Handle confidential information with discretion.
Requirements
- Fluent in English and Spanish, both written and spoken.
- At least two years of office assistant experience.
- Strong organizational skills, attention to detail, and follow-through.
- Ability to prioritize assignments and manage multiple deadlines.
- Proficiency with email, spreadsheets, and office software.
- Comfortable learning and using AI tools and new systems.
- Professional communication and problem-solving skills.
Skills Required
- Fluent in English and Spanish, written and spoken
- At least two years of office assistant experience
- Strong organizational skills, attention to detail, and follow-through
- Ability to prioritize assignments and manage multiple deadlines
- Proficiency with email, spreadsheets, and office software
- Comfortable learning and using AI tools and new systems
- Professional communication and problem-solving skills
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The Company
What We Do
Kreation Juicery provides healthy and delicious cold-pressed juices and grab-and-go meals, focusing on organic, fresh, and high-quality ingredients designed to invigorate the body and mind.
