Position Responsibilities may include, but not limited to
- Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
- Assist both HR and managers/supervisors with translation
- Schedule & organize meetings both on-site and remotely
- Answer phones using multi-line phone system, transfer calls to various departments and take messages
- Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
- Provide excellent customer service attitude
- Consistently take the initiative and offer creative solutions to problems
- Serve as the liaison and go-to person for office questions and inquiries
- Conduct and monitor wellness screenings for team members
- Maintain a high-level of discretion and confidentiality when dealing with employee and company information
- Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management
Required Skills and Experience
- High School diploma or equivalent
- Bilingual - English/Spanish
- Must have strong organizational abilities, attention to detail, and multi-tasking skills
- Previous experience with Microsoft applications including: Excel, Word, Outlook
- Minimum 3-5 years of receptionist, HR administrative, or related experience
- Ability to manage multiple schedules via MS Outlook
- Excellent previous attendance history
- Demonstrates exceptional communication and people skills
- Ability to interact effectively with senior leadership, outside vendors, and internal and external customers
Preferred Skills and Experience
- Associate Degree or 2 years Technical Training or college degree
- Previous experience working in a manufacturing/production facility
Physical Requirements
- Repetitive motions that include the wrists, hands and/or fingers
- Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
- Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
- Ability to lift up to 10-20 lbs
Skills Required
- High school diploma or equivalent
- Bilingual English and Spanish proficiency
- Strong organizational, attention-to-detail, and multitasking skills
- Previous experience with Microsoft Excel, Word, and Outlook
- Three to five years of receptionist, HR administrative, or related experience
- Ability to manage multiple schedules using Microsoft Outlook
- Excellent previous attendance history
- Exceptional communication and interpersonal skills
- Ability to interact effectively with senior leadership, vendors, and internal and external customers
- Associate degree, two years of technical training, or college degree
- Previous experience in a manufacturing or production facility
What We Do
Mom’s Meals is a leading national provider of nutrition solutions and home-delivered meals. Our mission is to help patients and seniors get the nutrition they need to maintain independence while: - Managing chronic health conditions - Living with disabilities or limited mobility - Lacking the desire or energy to prepare and cook healthy meals Healthcare Focus: We partner with health insurance companies, managed care organizations and federal and state supported programs to provide nutrition solutions for their client populations suffering from serious chronic diseases. We are a leading nutrition supplier for Medicaid Waiver and offer programs for Medicare Advantage and Dual Eligible beneficiaries. Our personalized selection of meals aid in the recuperation process post hospitalization, improve patient outcomes and reduce costly readmissions. Specialty health-condition menus support dietary requirements for major chronic diseases impacted by nutrition: Heart Disease, Diabetes, and Renal Disease. Additional menus include Gluten-free and Vegetarian options. Our large selection of meals appeal to a variety of individual tastes and are designed by Registered Dietitians, prepared with fresh ingredients by Chefs in USDA-inspected kitchens and distributed across 48 U.S. states to individuals’ homes or congregate sites. Mom’s Meals is part of PurFoods LLC, a privately held and family owned/operated company based in Iowa.
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