Bilingual Expatriate Support Specialist

Hino Motors Manufacturing is an OEM that assembles trucks in West Virginia, automotive components in Arkansas, and operates a parts distribution center in California.

We are currently seeking a Bilingual Expatriate Support Specialist for our Corporate Office located in Novi, Michigan reporting to AGM, HR & Administration.

Key Responsibilities:

• Provide administrative support for Expatriates, including before arrival in the USA and throughout their time in the USA.
• Conduct/update the orientation process for Expatriates.
• Plan arrival and departure celebrations for Expatriates.
• Create and support monthly presentation materials for Expatriates.
• Document translation Japanese English.
• Provide support for Expatriates (medical support, family arrival, driver's license etc.)
• Prepare reports as needed for HR department and leadership.
• Process expense reports, invoices, expenses, and other financial documents.
• Plan and organize travel.
• HR Administrative support and backup to executive assistant.
• Assist with other administrative functions or special projects as needed, including arranging events, document preparation, agenda publishing, and arranging refreshments.
• Attend meetings as required to support translation and note-taking.

Education & Experience Requirements:

• Bachelor's degree
• Fluent in Japanese (speak/read/write) and English
• 2+ years of experience as an Administrative Assistant or equivalent
• Competent in MS Office experience - PowerPoint, excel, outlook
• Excellent time management skills
• Ability to provide occasional after-hours support (remotely)
• Strong attention to detail
• Hybrid schedule after training

Required Skills:

• Highest degree of integrity and confidentiality
• Ability to effectively communicate with etiquette by being professional and tactful
• Be a highly motivated team player
• Ability to develop and maintain collaborative relationships inside and outside of the Human Resource department
• Ability to plan, schedule, and organize tasks to achieve goals within or ahead of established time frames
• Ability to be flexible and supportive
• Ability to personally provide high level interactive services to others, and proactively address identified needs and respond accordingly
• Must work well with staff at all levels within a diverse, multi-cultural, and collaborative environment

Hino Motors Manufacturing U.S.A., Inc. (HMMUSA) requires all new hires to successfully pass a post offer-employment drug screen and background check prior to beginning employment.

All new hires must provide proof of eligibility to work in the U.S.A. within their first 3 days of employment. HMMUSA uses E-Verify.

Hino Motors Manufacturing U.S.A., Inc. (HMMUSA) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, HMMUSA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.