Location: Los Angeles Office
About Us:
Hilo Fish Company has been a trusted name in premium seafood distribution for decades. With a commitment to quality, customer service, and innovation, we serve a broad range of customers across the Pacific and the continental U.S. We are now seeking a skilled Bilingual Administrative Assistant to support our Los Angeles operations.
Position Summary:
We are seeking an experienced and highly organized Administrative Assistant who is fluent in both Japanese and English. This role plays a key part in supporting our operations, communicating with international partners, and maintaining efficient day-to-day administrative processes. The ideal candidate will have strong attention to detail, cultural fluency, and a proactive, team-oriented attitude.
Key Responsibilities:
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Provide administrative support to the Los Angeles office, including scheduling, document preparation, and filing.
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Serve as a liaison for Japanese-speaking vendors, customers, and internal staff, ensuring clear and professional communication.
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Translate business documents and communications between Japanese and English as needed.
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Coordinate logistics for shipments and assist with inventory tracking.
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Support purchasing, invoicing, and data entry in coordination with the company's accounting and operations teams.
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Assist in maintaining a professional and welcoming office environment.
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Handle other duties as assigned in support of overall office efficiency and team goals.
Required Qualifications:
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Fluency in Japanese and English (verbal and written) is essential.
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Minimum 2 years of administrative or office support experience, preferably in a logistics, distribution, or international business environment.
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Proficient in Microsoft Office Suite (Word, Excel, Outlook).
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Strong organizational and time management skills.
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Excellent communication skills and cultural sensitivity when dealing with international partners.
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Ability to work independently and as part of a collaborative team.
Preferred Qualifications:
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Prior experience in seafood, food distribution, or import/export operations.
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Familiarity with ERP or inventory management systems.
Why Join Us:
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Be part of a growing, reputable company with deep roots in the Pacific and strong international ties.
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Use your language skills to build bridges between cultures and businesses.
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Competitive compensation and benefits package.
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Supportive team environment with opportunities to grow.
How to Apply:
Please submit your resume and a brief cover letter highlighting your bilingual experience and relevant skills. We look forward to hearing from you!
Skills Required
- Fluency in Japanese and English (verbal and written)
- Minimum 2 years of administrative or office support experience
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent communication skills and cultural sensitivity
- Ability to work independently and as part of a collaborative team
- Prior experience in seafood, food distribution, or import/export operations
- Familiarity with ERP or inventory management systems
What We Do
Carnegie Mellon University is a private, global research university known for interdisciplinary education, research, and innovation. It offers programs across fields while pursuing advances that address societal challenges, including health, education, national security, and trustworthy artificial intelligence. Its mission emphasizes transformative educational experiences, collaborative scholarship, creativity, entrepreneurship, and partnerships that extend its impact regionally, nationally, and globally for students and society.
