At Felix Construction Company, we don’t just build critical infrastructure—we build community, culture, and connection. As our Bilingual Office Administrator you’ll be the heartbeat of our headquarters, the first face people see, and the go-to resource for both employees and visitors. This is not your average front desk role—it’s a dynamic, bilingual position that blends hospitality, logistics, and operational excellence.
Why This Role Matters
This position is mission-critical. You’ll be the first impression for job applicants, clients, and partners, and the central hub for internal coordination. From managing office aesthetics to supporting company-wide initiatives, your work will directly impact our team’s productivity, morale, and growth. With a major building expansion underway, your ability to anticipate needs and connect the dots across departments will be more valuable than ever.
What You'll Do
- Greet visitors and make them feel welcome. You are the main point of contact for walk-in English- and Spanish-speaking job applicants.
- Answer and direct phone calls in both English and Spanish, taking messages and providing information as needed.
- Order supplies and coordinate with vendors for office maintenance such as cleaning services or equipment repairs. This role has ownership of the appearance and functionality of the building.
- Drive to Mesa for embroidery orders and other occasional errands; maintain a clean driving record.
- Order lunch and book space for meetings and teambuilding activities.
- Assist with scheduling and coordinating appointments, meetings, and travel arrangements for team members or employment candidates.
- Maintain office supplies inventory, stock the breakroom, and order other materials when necessary.
- Maintain coffee machine, load and unload dishwasher, and occasionally assist with light office cleaning tasks.
- Manage incoming and outgoing mail and deliveries in a timely manner.
- Provide data entry and tracking assistance as needed.
- Ensure that all office equipment is functioning properly and arrange for maintenance when needed.
- Support company growth initiatives: with a building expansion breaking ground soon, develop a keen understanding of each department head, their responsibilities, and promptly notify the right person when building needs or department-specific issues arise.
- Willing to jump in to assist other team members with administrative tasks.
Who You Are
- 2+ years administrative experience, preferably in heavy construction or engineering.
- Calm under pressure, responsive, and resourceful.
- Strong communication skills, both verbal and written, with a professional and approachable demeanor.
- Bilingual in Spanish required.
- Valid driver’s license and clean driving record required.
- Comfortable reading and interpreting general business documents to route to appropriate team members.
- General knowledge of construction processes a plus.
- Proficient in Microsoft Outlook, Excel, and Word required; PowerPoint preferred.
- Basic proficiency in Adobe Acrobat or Bluebeam.
- Well organized, collaborative, and proactive.
- Ownership mindset - you follow through and take initiative.
- Legal right to work in the U.S. indefinitely without employer sponsorship.
Skills Required
- 2+ years of administrative experience
- Bilingual Spanish proficiency
- Valid driver's license and clean driving record
- Strong verbal and written communication skills
- Proficiency in Microsoft Outlook, Excel, and Word
- Basic proficiency in Adobe Acrobat or Bluebeam
- Legal right to work in the U.S. indefinitely without employer sponsorship
- Experience in heavy construction or engineering
- Knowledge of construction processes
- Proficiency in Microsoft PowerPoint
What We Do
Felix Construction Company is a full-service general engineering contractor and construction management company specializing in critical water and wastewater infrastructure across Arizona and Texas. Founded in 1987, the employee-owned firm provides integrated civil and electrical services, including the design and fabrication of custom control panels. Their expertise spans water production facilities, treatment plants, and pump stations for various public and private clients.
