Bilingual Account Payable Specialist

Account Payable Specialist 

The Accounts Payable Specialist is responsible for the accurate and timely processing, verification, and reconciliation of vendor invoices and payments. This role supports the accounting team by maintaining precise financial records, ensuring compliance with company policies, and assisting with month-end close activities. 

Key Responsibilities 

• Process vendor invoices, expense reports, and payment requests accurately and within established timelines 

• Match invoices to purchase orders with supporting documentation 

• Reconcile vendor statements and investigate and resolve discrepancies 

• Prepare and process weekly invoice imports, attachments, and payments within accounting systems 

• Maintain organized and accurate accounts payable records and documentation 

• Respond to vendor inquiries promptly and foster positive vendor relationships 

• Assist with month-end and year-end closing activities 

• Ensure compliance with internal controls, accounting policies, and audit requirements 

• Support internal and external audits by providing required documentation and explanations 

• Collaborate with all departments to resolve invoice and payment issues 

Qualifications 

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent practical experience 

• Solid understanding of accounting principles and accounts payable processes es 

• Proficiency with accounting software and Microsoft Excel 

• Strong attention to detail and excellent organizational skills 

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment 

• Strong communication and problem-solving abilities 

Preferred Skills 

• Experience working with ERP systems (Sage Intacct) 

• Knowledge of sales tax regulations and 1099 reporting