Bids Coordinator

Practice Group / Department:

Bids Management - LondonJob Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

Our Newcastle office is currently recruiting for a Bids Coordinator to support the team in coordinating a smooth-running bid process.

The Role

We are looking for a Bids Coordinator to join our highly regarded EMEA Strategic Bids Team. Bidding is a key aspect for our business, and one of the ways in which Norton Rose Fulbright wins work and grows its relationships with clients.

You will be responsible for helping to compile documents to send to our clients and ensuring we are providing all of the information requested. You will need excellent attention to detail to make sure all documents are free of errors.

Experience in a fast-paced, corporate/office environment is important. This is an exciting role with the opportunity to work with an experienced bid team. Training and support is offered throughout.

Key Responsibilities

• Monitoring portals and email inbox
• Reviewing daily opportunity emails
• Keeping teams up to date on the status of documents
• Keeping the team’s project tracking system up to date
• Reading and understanding client bid documentation, deadlines and submission requirements and drafting compliant responses to their questions
• Assisting with planning and co-ordination of all aspects of bids documents
• Sourcing content from lawyers and others, checking and rechecking content provided
• Taking guidance and comments from the lawyers and actioning these changes in the documents
• Reviewing existing documents to see if they can be repurposed
• Formatting and customising content
• Ensuring all documents are free from errors
• Creating first draft of diagrams and flow charts
• Managing documentation ensuring layout is correct and to a high standard including adapting

Skills and Experience Required

• Absolute attention to detail
• Minimum experience of 1 year in a corporate/office environment
• Accurate writing, spelling and proof-reading skills
• Ability to multitask
• Ability to work under pressure and to tight deadlines
• Excellent working knowledge of Word and PowerPoint
• Excellent written communication and free text drafting skills
• Proactive and eager to learn
• Strong organisational, planning and communication skills

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Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.