Bid Coordinator

You’re the engine behind winning construction projects. As a Bid Coordinator – Site Improvement, you’ll drive fast, reliable bid coverage across multiple U.S. markets—connecting the right subcontractors to the right scopes so Project Managers can make confident award decisions. No negotiating. No guesswork. Just precision, follow-up, and flawless execution.

About the Company: This is a full-time role for a partner agency in the self-storage industry, specializing in technology-driven storage solutions. They are dedicated to revolutionizing the construction process. As a nationwide developer and general contractor, they focus on simplifying every stage—delivering each project with consistency, quality, and precision.

Location: LATAM- Fully Remote

Your Mission: Day to Day Responsibilities

• Run bid coverage for 8–15 active site improvement projects at a time

• Source and qualify subcontractors nationwide for site improvement trades

• Achieve 2 bids per scope (3 preferred) within a 12-day bid cycle

• Outreach to 8 vendors per scope, with 2 structured follow-ups per vendor

• Track vendor intent, availability, and constraints—early escalation when coverage is at risk

• Review proposals for scope alignment, inclusions/exclusions, and gaps (no pricing negotiation)

• Request clarifications to ensure true “apples-to-apples” bids

• Maintain clean, detailed Smartsheet logs and upload all bid files consistently

• Confirm and document vendor compliance (license, insurance, workers comp)

• Perform OSHA Establishment Search checks and log factual notes

• Deliver concise PM summary emails outlining coverage status, scope differences, and flags

Your Toolbox: Skills to be Successful

• Strong spoken and written English (calls, emails, texts)

• Construction procurement or bid coordination experience (preferred)

• Relentless follow-up discipline and comfort with vendor outreach

• Sharp eye for scope detail and proposal review

• High-level Smartsheet skills and data hygiene

• Professional, confident vendor communication

• Ability to manage multiple deadlines without missing details

Your Perks: What's in it for you

• Full-time, remote/offshore role

• Flexible working hours outside the standard 8:00 AM to 4:30 PM Central Time

• Clear rules, defined KPIs, and structured processes

• High-impact role with ownership over bid coverage outcomes

• Work across diverse U.S. markets and project types

• No negotiating, no vendor awards—pure coordination and execution
  
  

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.
We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.
Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.