The Role
The Bid Coordinator provides administrative and operational support for the bid management process, ensuring timely preparation and submission of bids, while collaborating with regional bid teams and managing communication between stakeholders.
Summary Generated by Built In
The Regional Bid Coordinator provides administrative, operational and content development support for the bid management process within the region. This role ensures that bids are prepared efficiently, documents are maintained accurately, and all deadlines are met, allowing the bid team to focus on strategy and content development.
Support regional bid teams by assisting with the identification, tracking, and coordination of new RFP and tender opportunities, helping ensure Sales and Bid Managers are aware of relevant opportunities in a timely manner.
Key Responsibilities
- Maintain bid schedules, milestones, and delivery across regional opportunities.
- Prepare and format bid documents, templates, and presentations to quality standards.
- Draft and edit proposal sections under Bid Manager guidance, ensuring clarity and message alignment.
- Manage RFP/RFI analysis, segment requirements, and coordinate task ownership across stakeholders.
- Coordinate communication between bid teams, SMEs, and external contributors.
- Maintain bid content libraries, version control, and documentation standards.
- Support secure, compliant, and on‑time bid submissions.
- Capture lessons learned and maintain post‑bid documentation.
- Monitor tender portals, log opportunities, and track key deadlines.
- Support opportunity summaries, status tracking, and approved handover into the formal bid process.
Skills, Knowledge and Expertise
Minimum Requirements:
- Proven experience in bid administration, project coordination, or office support.
- Strong organisational and time‑management capabilities, able to manage multiple deadlines.
- Proficiency with Microsoft Office, document management, and collaboration tools (e.g. Teams, SharePoint).
- Strong written communication skills, with attention to clarity, structure, and professionalism.
- High attention to detail and accuracy in document preparation and opportunity tracking.
- Ability to work effectively under pressure and meet tight deadlines.
Desirable Requirements:
- Experience supporting bids in professional services, technology, or cyber security environments.
- Familiarity with RFP/RFI processes and tender portals.
- Early experience contributing written content to bids, proposals, or client‑facing materials.
- Exposure to global or multi‑region bid coordination.
- Familiarity with CRM systems or opportunity registers for pipeline tracking.
Benefits
- Flexible working
- Financial & Investment
- 401k
- Life Assurance
- Maternity & Paternity leave
- Community & Volunteering Programmes
- Employee Referral Program
- Lifestyle & Wellness - Health Insurance contributions available
- Learning & Development
About
We assess, develop and manage cyber threats across our increasingly connected society. We advise global technology, manufacturers, financial institutions, critical national infrastructure providers, retailers and governments on the best way to keep businesses, software and personal data safe.With our knowledge, experience and global footprint, we are best placed to help businesses identify, assess, mitigate & respond to the risks they face.We are passionate about making the Internet safer and revolutionising the way in which organisations think about cyber security.Headquartered in Manchester, UK, with over 35 offices across the world, NCC Group employs more than 2,000 people and is a trusted advisor to 15,000 clients worldwide.
Skills Required
- Proven experience in bid administration, project coordination, or office support.
- Strong organisational and time-management capabilities, able to manage multiple deadlines.
- Proficiency with Microsoft Office, document management, and collaboration tools (e.g. Teams, SharePoint).
- Strong written communication skills, with attention to clarity, structure, and professionalism.
- High attention to detail and accuracy in document preparation and opportunity tracking.
- Ability to work effectively under pressure and meet tight deadlines.
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The Company
What We Do
NCC Group is a global cyber security and resilience company that helps organizations manage risk, strengthen resilience, and build trust. They provide services in cyber security consulting, managed services, technical assurance, and software escrow.
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