ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE
Join Our Community of Food People!
The Sr. Bid Coordinator is responsible for managing contract pricing, bid administration, product maintenance, and compliance activities to support customer agreements and government contracts. This role serves as a key liaison between internal departments, pricing teams, and customers to ensure accurate product setup, pricing integrity, contract compliance, and timely reporting. The ideal candidate possesses strong analytical skills, advanced Excel proficiency, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.ESSENTIAL DUTIES AND RESPONSIBILITIES:- Manage product maintenance activities within Tandem MPCR, including item setup, additions, deletions, and updates.
- Ensure weekly catalog accuracy by validating STORES catalog information against Tandem/MPCR records.
- Coordinate pricing activities with the PRIME team to maintain accurate and competitive pricing across customer agreements and contracts.
- Review and manage NAPA allowances, ensuring proper assignment and maintenance for all applicable DLA customer accounts.
- Research, investigate, and resolve customer complaints related to pricing, contracts, product availability, and account discrepancies.
- Conduct weekly, monthly, and quarterly quality control audits to verify pricing and product data accuracy.
- Utilize the RECON Tool daily to identify, analyze, and resolve pricing discrepancies and system-related issues.
- Prepare, compile, and submit required weekly and monthly reports to the DLA Contracting Officer.
- Monitor contract compliance and ensure all customer agreements are accurately maintained within company systems.
- Analyze pricing, bid, and contract data to identify trends, discrepancies, and opportunities for process improvements.
- Support bid preparation, pricing strategies, and contract administration activities to ensure alignment with customer and organizational requirements.
- Collaborate with cross-functional teams to ensure timely completion of contract deliverables and pricing initiatives.
- Maintain accurate records, documentation, and reporting related to customer contracts, bids, and pricing activities.
- Schedule: Monday - Friday, 8:00 AM - 5:00 PM
- Pay Rate: $22.00 per hour
- Work Location: Onsite
- Employment Type: Full-Time
Direct Reports: None
RELATIONSHIPSInternal: Sales Associates, Pricing Teams, Department Staff, Support Office Personnel, Finance, Contract Administration, and Operations Teams
External: Customers, Contracting Officers, Government Agencies, Vendor Representatives, and Strategic Business Partners
QUALIFICATIONSEducation/Training:- High School Diploma or GED required.
- Associate's or Bachelor's degree in Business Administration, Finance, Accounting, Supply Chain, or related field preferred.
- Minimum of two years of experience in bid coordination, contract administration, pricing, accounting, or a related field.
- Experience with contract management, customer agreements, bid processes, and pricing administration preferred.
- Advanced Microsoft Excel skills, including reporting, data analysis, and reconciliation.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Experience conducting audits, reconciliations, and compliance reviews.
- Demonstrated ability to manage multiple projects and deadlines simultaneously.
- Strong attention to detail and commitment to accuracy.
- Experience utilizing ERP, pricing, contract management, or procurement systems preferred.
- Strong analytical, problem-solving, and organizational skills.
- Ability to interpret contracts, pricing agreements, bids, and compliance requirements.
- Advanced proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong financial analysis and data management capabilities.
- Exceptional attention to detail with a focus on accuracy and compliance.
- Ability to maintain confidential information and exercise sound judgment.
- Excellent interpersonal skills with the ability to effectively collaborate across all levels of the organization.
- Strong customer service orientation and ability to professionally manage customer inquiries and issue resolution.
- Ability to prioritize workload, meet deadlines, and adapt in a fast-paced environment.
- Demonstrated ability to drive process improvements and support operational excellence.
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between
$17 - $26***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***
Skills Required
- High school diploma or GED
- Minimum two years of experience in bid coordination, contract administration, pricing, accounting, or a related field
- Advanced Microsoft Excel skills, including reporting, data analysis, and reconciliation
- Strong verbal and written communication skills
- Ability to work independently with minimal supervision
- Experience conducting audits, reconciliations, and compliance reviews
- Ability to manage multiple projects and deadlines simultaneously
- Strong attention to detail and commitment to accuracy
- Strong analytical, problem-solving, and organizational skills
- Ability to interpret contracts, pricing agreements, bids, and compliance requirements
- Advanced proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
- Strong financial analysis and data management capabilities
- Ability to maintain confidential information and exercise sound judgment
- Excellent interpersonal and collaboration skills
- Ability to prioritize workload, meet deadlines, and adapt in a fast-paced environment
- Associate's or bachelor's degree in business administration, finance, accounting, supply chain, or a related field
- Experience with contract management, customer agreements, bid processes, and pricing administration
- Experience utilizing ERP, pricing, contract management, or procurement systems
- Demonstrated ability to drive process improvements and support operational excellence
US Foods Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about US Foods and has not been reviewed or approved by US Foods.
-
Healthcare Strength — Medical, dental, and vision coverage with multiple plan options and day-one eligibility in many roles is highlighted as a relative strong point. Union agreements and company materials reinforce that health coverage is a core part of the total rewards package.
-
Strong & Reliable Incentives — Incentives such as overtime, case/stop pay, and uncapped commissions often boost earnings in delivery, warehouse, and sales roles. Earnings can rise notably when hours are heavy or targets are met.
-
Retirement Support — A 401(k) plan is standard, and recent union contracts add pension coverage in some locations. Together these programs support longer-term financial security.
US Foods Insights
What We Do
US Foods is one of America’s great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 associates and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, IL, and generates more than $28 billion in annual revenue. Visit usfoods.com to learn more. ------------ Rules of Engagement Statement: We are proud to support community engagement on the US Foods LinkedIn page, and we're excited to see your comments, photos and videos. Please note that the views expressed by the community do not necessarily reflect those of US Foods. Before posting, please take a moment to read our rules for community content. We reserve the right to remove content that violates these rules. 1. Don't break the law. Content that appears to break the law or that advocates for breaking the law also is not permitted. 2. Be polite and courteous to everyone, even those you disagree with. This also means you may not post anything that is threatening, harassing, abusive, bullying, discriminatory, profane, sexually explicit, obscene, violent, gruesome, or similarly objectionable. 3. Stay on topic for this community and dialogue. Off-topic content may include but is not limited to irrelevant or out of context material, spam, promotional content, and links to third-party sites. 4. Follow LinkedIn's Terms and Conditions. 5. All posts must be by a real person and from a real profile. Content from fake or anonymous profiles is not permitted. 6. Our employees must also follow all of our applicable policies and guidelines, including but not limited to our Code of Conduct and Electronic Social Networking Policy
