The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Researching products, negotiating, and soliciting fixed bid pricing, capturing, and maintaining bid contracts. Manage awarded bids and communicate with procurement for on time performance and guarantee timely distribution at correct bid.
ResponsibilitiesEssential Duties and Responsibilities
Bid and Contract Administration
• Coordinate bid process from solicitation through implementation.
• Maintain bid files, contract records, pricing documentation, and databases.
• Track renewals, amendments, and customer requirements.
Pricing and Reporting
• Maintain pricing templates and contract pricing records.
• Prepare recurring reports and spreadsheets supporting bid activity.
• Verify pricing accuracy within systems.
Customer and Vendor Support
• Respond to customer and manufacturer inquiries.
• Assist with issue resolution regarding pricing and contract administration.
• Support vendor sample billing and related activities.
Cross Functional Coordination
• Partner with purchasing and supply chain teams to support awarded business.
• Provide backup support for National Accounts and related functions.
Education Requirements
Required: High School Diploma or GED.
Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.
Equivalent experience may be substituted.
Work Experience Requirements
- 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
- Experience supporting bids, pricing, proposals, or contracts preferred. Foodservice industry experience preferred.
Competencies
- Attention to Detail
- Customer Focus
- Planning and Organizing
- Communication
- Teamwork and Collaboration
- Problem Solving
- Time Management
- Technology Proficiency
Knowledge, Skills and Abilities
- Intermediate Microsoft Excel, Word, Outlook and Teams skills.
- Ability to calculate percentages, discounts, and pricing adjustment
- Strong organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently within established procedures.
Travel Requirement
Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.
This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.
About UsSkills Required
- High school diploma or GED
- 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience
- Intermediate Microsoft Excel, Word, Outlook, and Teams skills
- Ability to calculate percentages, discounts, and pricing adjustments
- Strong organizational, multitasking, written communication, verbal communication, and problem-solving skills
- Associate degree in Business Administration, Supply Chain, Finance, Marketing, or a related field
- Experience supporting bids, pricing, proposals, or contracts
- Foodservice industry experience
What We Do
Acosta is an integrated sales and marketing services provider that enables consumer packaged goods brands and retailers to win in the modern marketplace by delivering progressive solutions and exceptional service. With more than 90 years of experience, Acosta understands evolving consumer needs and helps its clients and customers stay a step ahead, fueling their accelerated performance. For more information, please visit www.acosta.com.
