Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
This is a full-time temporary role, 40 hours / week and is expected to last 1 year with the AMC Dept of Psychiatry.Summary
Responsible for coordinating and monitoring multiple medium- to large-scale project activities, ensuring effective documentation management, workflow organization, and communication across teams to support successful project execution. Tracks project schedules, budgets, and task progress while maintaining accurate records and reporting. Analyzes data, prepares reports, and provides regular updates to stakeholders and project leadership. Identifies potential risks and issues, escalates concerns as appropriate, and recommends solutions to maintain operational efficiency. Provides guidance and support to administrative team members and contributes to continuous process improvement initiatives.
The Senior Project Coordinator supports day-to-day administrative and workforce operations, helping ensure efficient workflows and compliance with organizational and hospital policies. This role supports Postdoctoral Affairs activities, including HMS annual reporting, the MGB annual disclosure cycle, faculty and fellow annual career conference documentation, audits, reporting, and tracking processes. The position also assists with faculty and fellow lifecycle coordination, supports system-based processing and onboarding activities, and contributes to the smooth and effective operation of departmental programs and initiatives.
Qualifications
Essential Functions
Support day-to-day administrative and operational activities to ensure efficient workflows and compliance with hospital, organizational, and regulatory policies.
- Organize, attend, and participate in stakeholder and project meetings, documenting action items and follow-up activities as needed.
- Monitor project progress, identify risks and issues, escalate concerns appropriately, and recommend solutions to support successful project outcomes.
- Provide administrative support throughout the faculty and fellow onboarding lifecycle, including candidate tracking, HMS academic appointment submissions, and new hire documentation processing.
- Prepare routine reports, data analyses, and supporting documentation to assist with operational tracking, planning, audits, and postdoctoral-related processes and training materials.
- Coordinate and manage HMS annual reporting activities, the MGB annual disclosure cycle, and faculty and fellow annual career conference documentation.
- Coordinate schedules, communications, documentation, and internal workflows to support timely task completion and smooth daily operations across teams.
- Support process improvement initiatives through the development, testing, implementation, and evaluation of operational updates and workflow enhancements.
- Collaborate with cross-functional teams and stakeholders to support new procedures, tools, and system implementations, helping ensure effective adoption and operational continuity.
- Liaise with project teams and key stakeholders to help define project requirements, scope, objectives, and deliverables aligned with organizational goals.
- Assign, track, and monitor resources effectively to improve project efficiency, maintain timelines, and maximize deliverables.
Experience
Project management or project support experience 1-2 years required
Knowledge, Skills and Abilities
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication skills, both verbal and written, to interact with staff and
stakeholders.
- Analytical skills to assess operational processes and identify areas for improvement.
- Proficiency in Microsoft Office Suite and other relevant software tools.
- Strong problem-solving abilities to address operational challenges and implement solutions.
- Ability to work independently and as part of a team in a fast-paced environment.
Additional Job Details (if applicable)
Physical Requirements
- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
EEO Statement:
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Skills Required
- Project management or project support experience
- Strong organizational skills
- Excellent communication skills
- Analytical skills
- Proficiency in Microsoft Office Suite
What We Do
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
