POSITION PURPOSE
At BAC, our vision is to Reinvent Cooling to Sustain the World. To support this mission, we are seeking a highly organized and proactive Executive Assistant Coordinator to support the Executive Administrative Assistant.
This role serves as a critical extension of the Executive Office, ensuring seamless day-to-day operations, strong internal coordination, and efficient execution of administrative priorities. The ideal candidate is detail-oriented, highly responsive, and thrives in a fast-paced, high-expectation environment while maintaining strict confidentiality.
PRINCIPAL ACCOUNTABILITIES
Executive & Administrative Support
• Provide day-to-day administrative support to the Executive Assistant to the CEO
• Assist with calendar management, meeting coordination, and scheduling across time zones
• Coordinate logistics for meetings including agendas, materials, catering, and follow-ups
• Prepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel)
• Serve as a backup point of contact when the Full-Time Executive Assistant is unavailable
Meetings & Communications
• Support execution of All Employee Meetings and other meetings as needed (logistics, materials, live support)
• Take meeting notes and track action items when required
• Assist with drafting and distributing internal communications
Travel & Expenses
• Assist with coordination and execution of domestic and international travel logistics
• Support visa and international travel documentation preparation, including gathering required materials, tracking deadlines, and coordinating with external visa providers
• Assist with expense report preparation and submission
Operations & Coordination
• Maintain organized filing systems (digital and physical) for executive materials
• Support record retention and documentation processes
• Coordinate with internal stakeholders and external partners/vendors
Event & Special Project Support
• Support internal and external event coordination
• Support ad hoc projects and high-priority initiatives as assigned
KEY RELATIONSHIPS
• Executive Administrative Assistant (direct support)
• Internal departments and external vendors
REQUIRED SKILLS & QUALIFICATIONS
• 2–5+ years of administrative, coordinator, or executive support experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
• Ability to handle sensitive information with discretion and professionalism
• Proactive, adaptable, and solutions-oriented mindset
Preferred:
• Event coordination experience
• Experience coordinating travel logistics
• Experience supporting senior leadership or executive-level functions
BAC Hiring Compensation Range $63,500- $108,800
BAC offers a comprehensive benefits package to include medical, dental, vision, paid time off, 401k, employee stock ownership plan, and more. Please see additional details on the BAC website at www.Baltimoreaircoil.com.
BAC Employees are eligible to participate in an annual bonus incentive program.
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- 2-5+ years of administrative, coordinator, or executive support experience
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
- Ability to handle sensitive information with discretion and professionalism
- Proactive, adaptable, and solutions-oriented mindset
- Event coordination experience
- Experience coordinating travel logistics
- Experience supporting senior leadership or executive-level functions
Baltimore Aircoil Company Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baltimore Aircoil Company and has not been reviewed or approved by Baltimore Aircoil Company.
-
Retirement Support — Retirement programs include a 401(k) with employer match plus participation in an ESOP through the parent company, enhancing long‑term wealth building. Together, these ownership and savings elements stand out as a strong component of total compensation.
-
Healthcare Strength — Core healthcare offerings span medical, dental, and vision with access to HSA/FSA options and telehealth. This breadth provides a solid baseline of coverage across common needs.
-
Fair & Transparent Compensation — Compensation is positioned as competitive for the local market in many roles, with shop‑floor pay ranges consistent with that framing. Tuition reimbursement and related perks further strengthen the overall value beyond base pay.
Baltimore Aircoil Company Insights
What We Do
At BAC, we don’t just build cooling systems, we shape the future of sustainable solutions. With over 85 years of innovation, we lead the HVAC, industrial, and refrigeration industries in delivering evaporative, hybrid, and dry cooling technologies that power the world’s most demanding environments. Global Reach | Sustainable Stewardship | Relentless innovation From data centers to manufacturing plants, our solutions help customers reduce energy use, improve efficiency, and protect the planet. Every day, our 3,000+ employees from our 500+ sales offices and 10 factories globally work side-by-side with partners to deliver smarter, safer, and more sustainable cooling. We’re proud to be part of Amsted Industries, an employee-owned company that thrives on teamwork, integrity, and enterprise. At BAC, we’re inspired by nature and powered by our people. Founded in 1938, BAC (Baltimore Aircoil Company) is a global leader in sustainable cooling solutions. Our mission is simple yet powerful: to continually advance truly sustainable cooling, inspired by nature and powered by our people, for a world that depends on it to grow, succeed, and thrive. We serve a wide range of industries, from commercial HVAC and industrial processing to mission-critical data centers, delivering high-performance solutions that balance human and planetary health. Our Values: -- Courage -- Innovation -- Responsibility -- Trust Why Work at BAC? BAC is more than a workplace, it’s a community. We empower our employees to lead, innovate, and grow. Our culture thrives on collaboration, inclusion, and a shared commitment to sustainability. Whether you're in engineering, marketing, operations, or customer service, your work at BAC makes a global impact. At BAC, You Can: -- GROW -- MAKE AN IMPACT -- FEEL VALUED -- BELONG We are: -- Employee-owned through Amsted Industries (US only) -- Globally present with local expertise -- Leaders in sustainability and innovation
