AV Project Coordinator

OUR COMPANY:

EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture.  Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.  

We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU WILL DO

As an AV Project Coordinator, you will support the planning, execution, and delivery of Audio Visual integration projects across a variety of environments including corporate offices, conference spaces, and event venues. You will serve as the central point of coordination between internal teams, clients, vendors, and stakeholders, ensuring that project milestones are met on time and within scope.

KEY RESPONSIBILITIES

• Coordinate day-to-day project activities, including scheduling, status tracking, and resource allocation.
• Assist Project Managers in developing and maintaining project documentation (e.g., timelines, risk logs, deliverables, and closeout reports).
• Serve as liaison between clients, vendors, and internal AV engineering and installation teams.
• Manage procurement processes: request quotes, track purchase orders, and follow up on delivery timelines.
• Track inventory and logistics of AV hardware shipments for on-time delivery to job sites.
• Help oversee on-site installation scheduling and technician coordination.
• Support the execution of quality control checks, ensuring work meets specifications and standards.
• Monitor and update project management tools such as Jira, ServiceNow, or internal systems.
• Attend project meetings and document action items and decisions.
• Escalate delays or challenges proactively to stakeholders and provide suggested solutions.

ESSENTIAL CRITERIA

• 2+ years experience in project coordination, preferably in Audio Visual, IT, or construction/technical environments.
• Familiarity with AV systems, components, and terminology (e.g., displays, codecs, DSPs, control systems).
• Proficiency with Microsoft Office Suite and project tracking tools (e.g., MS Project, Jira, Smartsheet).
• Strong organizational and multitasking skills, with the ability to prioritize and manage competing demands.
• Excellent verbal and written communication skills.
• Comfortable working in a fast-paced, deadline-driven environment with multiple ongoing projects.
• Self-starter with a strong sense of accountability and follow-through.

DESIRABLE CRITERIA

• Experience working with AV vendors and manufacturers (e.g., Cisco, Crestron, Poly, Logitech).
• Knowledge of AV industry standards and best practices.
• Basic understanding of project management methodologies (Agile, Waterfall).
• PMP, CTS, or similar certification a plus.

The EOS pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, experience, education, knowledge, skills, and abilities, as well as internal equity, market data, or other laws. 

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.