Authorization & Reconciliation Specialist

POSITION SUMMARY:

Person in this position will be responsible for the authorization and reconciliation of services for STOP participants. Essential Job Functions are below.

ESSENTIAL JOB FUNCTIONS:

• Review authorizations for therapeutic services and ensure the database reflects accurate records;
• Reconcile vendor invoices and statements to ensure accurate billing and timely payment.
• Process check requests, purchase requests, reimbursements, and other fiscal documentation in accordance with agency policies.
• Maintain and reconcile petty cash while ensuring accurate recordkeeping and compliance with fiscal procedures.
• Assist clients with CalFresh applications, recertifications, and benefit-related documentation.
• Review, research, and resolve billing discrepancies, payment issues, and vendor inquiries.
• Maintain accurate financial records, supporting documentation, and data entry in agency databases and financial systems.
• Collect, organize, and maintain documentation related to staff travel, purchases, and other program expenditures for audit and reporting purposes.

• Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
• Perform other duties as assigned.

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience and Competencies:

• Strong attention to detail and organizational skills.
• Knowledge of basic accounting, bookkeeping, and financial recordkeeping practices.
• Experience reconciling accounts, processing invoices, or handling accounts payable preferred.
• Strong computer skills, including proficiency with Microsoft Office (especially Excel) and database and/or financial management systems.
• Excellent documentation and recordkeeping skills.
• Ability to prioritize tasks, manage multiple deadlines, and work independently.
• Ability to maintain confidentiality and provide professional customer service when interacting with clients, vendors, and staff.
• Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required.
• Ability to obtain and maintain CDCR (California Department of Corrections & Rehabilitation) Clearance.
• During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.
• CPR Certification, First Aid Certification, and an annual Tuberculosis test.

EDUCATION and/or EXPERIENCE:

• An Associate's degree in Accounting, Business Administration, Finance, or a related field is required; or
• A Bachelor's degree from an accredited college or university in Accounting, Business Administration, Finance, or a related field is preferred.
• Equivalent combinations of education and relevant fiscal or administrative experience may be considered.

LICENSURE/CERTIFICATION:

• Not applicable for this position.

WORKING CONDITIONS:

• Work is performed in an office setting, field, and warehouse setting.
• Some travel is required; and
• Some outdoor activities may be required