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The Role
Processes batches of consultant documents by reviewing templates, assigning organizations, adding logos and names, formatting files, converting documents to PDF, and checking accuracy. Maintains organized file repositories, applies naming conventions, tracks progress, reports discrepancies, and completes administrative tasks independently while meeting deadlines.
Summary Generated by Built In
This is a remote position.
AU DAYSHIFT, REMOTE/WFH (PHILIPPINES)
NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT
NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT
Company Type : Australia NDIS / Healthcare
Department: Administration
Work Arrangement: Remote / WFH (Philippines)
Employment Type: Part-time | 25-30 hours a week
VA Rate : $7-8 AUD per hour
VA Rate : $7-8 AUD per hour
Position Overview
We are seeking a detail-oriented and organized Administrative Documentation
Assistant to support the processing and preparation of documents received from
consultants. The role involves reviewing standard document templates, assigning them to the appropriate organization, adding the relevant company logo and name, and converting finalized documents into PDF format.
This position is primarily administrative and requires strong attention to detail, accuracy,
and the ability to manage batches of documents efficiently while maintaining consistent
formatting and professional presentation.
Key Responsibilities
• Receive and organize batches of documents submitted by consultants.
• Review standard document templates and identify the appropriate organization for
each document.
• Update documents with the correct organization or company name and logo.
• Format and customize documents according to established templates and
guidelines.
• Convert finalized documents into PDF format.
• Ensure document formatting, branding, and layout are consistent and accurate.
• Check completed documents for errors, missing information, incorrect branding, or
formatting inconsistencies.
• Save and organize completed documents using the appropriate file naming
conventions and folder structures.
• Maintain an organized document repository for easy retrieval and reference.
• Track document processing progress and ensure assigned tasks are completed
within agreed timelines.
• Report any missing information, unclear instructions, or document discrepancies to
the relevant team.
Qualifications and Requirements
• Previous experience in administrative support, document processing, data entry, or
similar roles is preferred.
• Proficiency in Microsoft Word and PDF tools.
• Basic knowledge of document formatting, file conversion, and digital file
management.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to process large batches of documents efficiently.
• Ability to follow established procedures and work independently with minimal
supervision.
• Good written English and basic communication skills.
Key Skills
• Document formatting and processing
• Administrative support
• Data accuracy and quality checking
• Microsoft Office proficiency
• PDF conversion and file management
• Attention to detail
Skills Required
- Previous experience in administrative support, document processing, data entry, or similar roles
- Proficiency in Microsoft Word and PDF tools
- Basic knowledge of document formatting, file conversion, and digital file management
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Ability to process large batches of documents efficiently
- Ability to follow established procedures and work independently with minimal supervision
- Good written English and basic communication skills
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The Company
What We Do
Scale-X is a leading Australian-based remote staffing and outsourcing solution built to empower businesses to scale smart and parents to thrive in sustainable work-from-home careers. They specialize in connecting top-tier virtual professionals with high-growth companies across the globe.
