Attorney Support Assistant

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

This position will provide our attorneys and clients with a superior level of technical and administrative support. In addition to traditional attorney support responsibilities, the position will also support the COO, Restructuring. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.

Primary Responsibilities

• Coordinate complex internal/external meetings and conference calls.
• Handle a high volume of phone calls.
• Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
• Coordinate domestic and international travel arrangements and process business requests.
• Proofread and make revisions to documents as requested.
• Enter attorney’s time via 3E.
• Support the COO and BD team in tracking and advancing business development pipelines, client opportunities, and referral relationships across the restructuring ecosystem.
• Track action items and follow-ups arising from meetings, ensuring timely completion across teams.
• Create, revise and format documents, spreadsheets and presentations.
• Prepare briefing materials, agendas, and supporting documents for internal and external meetings.
• Process invoices and expenses.
• Conduct research as directed.
• Partner with the events team to coordinate client dinners/events.
• Interface and establish ongoing positive business relationships with clients.
• Any additional responsibilities as required by management.

Knowledge, Skills & Abilities:

• 5+ years of experience in a support capacity within a law firm or similar environment.
• Strong initiative; commercially minded with  ability to exercise sound judgment, work independently and make decisions on behalf of COO and/or attorneys.
• Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent written and oral presentation skills; strong attention to detail.
• Team player; work well under pressure.
• Self-starter who can manage competing priorities.
• Ability to maintain confidentially.

Education

• Bachelor’s degree preferred.

Estimated hourly rate is $54.94- $63.18 ($100,000- $115,000 annually). This position is overtime and bonus eligible. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.  Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.  Weil also offers generous paid time off and holidays.  All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.