Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Job Description
This position will provide our attorneys and clients with a superior level of technical and administrative support. Essential job functions include calendar management, coordinating travel, meetings and conference calls, heavy phone work and client interaction.Primary Responsibilities and/or Essential functions:
Coordinate complex, senior-level internal/external meetings and conference calls.
Handle a high volume of phone calls.
Respond and follow up on client requests.
Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
Coordinate a high volume of domestic and international travel arrangements and process business requests.
Proofread and make revisions to documents as requested.
Enter attorney’s time via InTapp and Elite 3E.
Create, revise and format legal documents, spreadsheets and presentations.
Coordinate client monthly billing.
Open new matters and coordinate engagement letters, conflicts and matter management.
Conduct internet research as directed by attorneys.
Establish and maintain paper and electronic files.
Interface and establish ongoing positive business relationships with clients.
Any additional responsibilities as required by management.
Knowledge, Skills & Abilities:
5+ years of experience in a support capacity within a law firm, other legal or similar environment.
Ability to maintain confidentiality.
Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
Excellent interpersonal skills; has the ability to work with different personalities in high-pressure situations.
Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
Excellent written and oral presentation skills; strong attention to detail.
Team player; work well under pressure.
Knowledge of Big Law or legal highly preferred.
Demonstrate proficiency in all basic, advanced and legal specific applications.
Proficiency in Word, Excel and PowerPoint.
Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
Self-starter who can manage competing priorities.
Education/Certifications:
College degree preferred.
Estimated salary range is $90,000 - $110,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.
Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.
Skills Required
- 5+ years of experience in a support capacity within a law firm, legal, or similar environment
- Ability to maintain confidentiality
- Strong initiative, sound judgment, independent work, and decision-making ability
- Excellent interpersonal skills and ability to work with different personalities in high-pressure situations
- Strong administrative and organizational skills, including prioritization and multitasking
- Excellent written and oral communication skills with strong attention to detail
- Ability to work effectively as a team player and under pressure
- Proficiency with basic, advanced, and legal-specific applications
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Ability and willingness to learn new technology and share knowledge
- Self-starter capable of managing competing priorities
- Knowledge of Big Law or legal environments
- College degree
What We Do
Founded in 1931, Weil, Gotshal & Manges LLP has been a preeminent provider of legal services for the past 90 years. With approximately 1,200 lawyers in offices on three continents, Weil has been a pioneer in establishing a geographic footprint that has allowed the Firm to partner with clients wherever they do business. The Firm’s four departments, Corporate, Litigation, Restructuring, and Tax, Executive Compensation & Benefits, and more than two dozen practice groups are consistently recognized as leaders in their respective fields. Regulatory Information: http://www.weil.com/about-weil/regulatory-information
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