Attorney Assistant – Client-Focused, High-Impact Role at a Leading Global Firm (NYC)
Put your skills to work where they matter most—supporting top-tier lawyers and delivering exceptional client service.
Are you a proactive, detail-driven assistant who is ready to thrive at a fast-paced, global law firm? We’re seeking a polished professional to join our New York office and play a critical role in helping our attorneys focus on what they do best —serving clients.
As a key member of our team, you’ll be the organizational backbone for high-performing attorneys, ensuring seamless operations and extraordinary client experiences. You’ll manage complex calendars across time zones, handle sensitive communications, and take ownership of billing, travel, and document workflows. Your work will directly impact client satisfaction and attorney productivity.
WHAT YOU'LL DO
- Be the first point of contact for clients as a friendly and responsive professional.
- Manage attorney calendars and coordinate meetings across global time zones.
- Review and triage emails and calls to reduce administrative burden on attorneys.
- Handle client onboarding to include conflict checks, engagement letters, and database updates.
- Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
- Coordinate travel, prepare expense reports, and manage vendor payments.
- Create and edit documents with precision, following firm standards.
- Support client meetings, video conferences, and events with seamless logistics.
- Maintain client and matter files, assist with audits and compliance reporting.
- Collaborate across departments and volunteer for overflow work.
- Uphold the highest standards of confidentiality and professionalism.
WHAT YOU BRING
- Experience: Two (2) – five (5) years in legal or professional services; large firm experience a plus.
- Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
- Mindset: Forward-thinking, proactive, and committed to excellence.
- Education: Bachelor’s degree preferred.
- Billing Expertise: Experience with electronic billing and budget tracking is a plus.
WHY YOU'LL LOVE WORKING HERE
- Be part of a globally respected firm with a strong culture of collaboration and excellence.
- Make a meaningful impact on client service and attorney success.
- Grow your career with ongoing development opportunities.
- Join a team that values innovation, inclusion, and responsible business practices.
SCHEDULE
- Monday–Friday, 9:00 a.m. to 5:00 p.m. (with flexibility for occasional overtime)
Apply now to join a team that values your expertise and empowers your growth.
In New York, the annualized salary range for this position is $85,000 to $110,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exist.
This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.
Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].
Top Skills
What We Do
Straight talking. Thinking around corners. Understanding and solving the problem before it becomes a problem. Performing as a team, no matter where we’re sitting. Delivering clear and practical advice that gets your job done.
Our 2,600+ lawyers work together with you to solve the toughest legal issues in major industries and commercial centers around the world. Whether you’re expanding into new markets, considering capital from new sources, or dealing with increasingly complex regulation or disputes, we help you stay on top of your risks and opportunities.
A fast-changing and inter-connected world requires fresh thinking combined with proven experience. That's what we provide. Progress starts with ideas. And while imagination helps at every level, our legal solutions are aligned with your business strategy. Our experience in cross-border and emerging economies gives us the market perspective to be your global partner. We believe that when knowledge travels, opportunities arise.
Our team has a wide range of backgrounds. Diversity of backgrounds and experience delivers a broader perspective. Perspectives which ultimately make for more rounded thinking and better answers for you.
Giving back to communities and society is fundamental to good business. And, it’s part of our core. We are advocates of justice, equality, and opportunity.
