ATSU - Accounts Payable Specialist

Description

A.T. Still University (ATSU) is seeking a full-time, non-exempt Account Payable Specialist on the Kirksville, Missouri campus. The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, maintenance of vendor records, and execution of weekly payment cycles. This position ensures proper expense coding, supports compliance with institutional policies and IRS reporting requirements, and works collaboratively with departments and vendors to resolve discrepancies and maintain efficient accounts payable operations. The Account Payable Specialist reports to the Assistant Controller Accounting Services. 

Duties & Responsibilities

• Review, code, and process invoices and check requests within e-procurement platform.
• Reconcile e-procurement daily transaction run with ERP batch. 
• Assign appropriate general ledger expense codes.
• Communicate with departments and vendors to resolve discrepancies.
• Maintain accurate vendor records in the accounting system.
• Prioritize invoices according to payment terms.
• Monitor accounts payable email. 
• Process and balance weekly check and electronic payment runs within required deadlines.
• Verify vendor tax information (W-9/W-8) for IRS reporting compliance.
• Review vendor statements and accounts payable transactions to identify and resolve discrepancies including potential duplicate or missing invoices.
• Verify vendor banking information and assist with vendor setup and banking changes in accordance with institutional fraud prevention procedures.
• Monitor and review outstanding checks and coordinate with departments to determine whether payments should be voided or reissued.
• Process payment voids and reissues when necessary.
• Participate in process improvement initiatives to increase efficiency and strengthen controls. 
• Provide cross training to other employees.
• Prepare journal entries to correct expense coding.
• Assist with preparation of documentation for internal or external audits. 
• Special projects related to accounts payable.

Requirements

Skills & Experience

• The minimum requirement is high school diploma with three years accounts payable experience. The preferred requirements is a bachelor's degree in business or accounting.
• Prefer experience with an accounting and purchasing software.
• Experience with managing weekly deadlines.
• Strong organizational and time management skills.
• Ability to communicate effectively with internal departments and external vendors.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Continuous improvement mindset with willingness to support process efficiencies.