Athletic Certification Coordinator

Job Profile:

Athletics Compliance Specialist 2

Job Family:

Athletics Compliance

Time Type:

Full time

Max Pay – Depends on experience:

$57,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Collaborates with the athletic compliance team to administer NCAA and conference compliance for intercollegiate athletic programs. Supports in monitoring and adherence to NCAA and conference rules, regulations, and eligibility requirements for student athletes. Supports the preparation of compliance documentation, coordinates actions related to violations

Job Description:

University Registrar Services is seeking an Athletic Certification Coordinator to support the academic eligibility certification of student-athletes. As a member of the University Registrar Services team, this position reviews academic records and applies university academic policies, conference requirements, and NCAA regulations to determine eligibility for athletic participation. The Coordinator also contributes to broader registrar functions, including maintaining student records, enrollment, degree progress, degree conferral activities and broader registrar activities. 

 

Working closely with Sun Devil Athletics, the Faculty Athletics Representative, and campus partners, the Athletic Certification Coordinator serves as the university's primary academic certification specialist for student-athletes. While the role collaborates extensively with Athletics, its focus is ensuring the accuracy of academic records, evaluating degree progress, interpreting academic policy, and maintaining compliant, audit-ready certification processes. 

 

This position is well-suited for individuals who enjoy detailed record review, policy interpretation, regulatory compliance, and supporting student success behind the scenes. The successful candidate will bring expertise in student records, enrollment services, degree audits, academic policy, or related registrar functions, along with an appreciation for the academic requirements associated with intercollegiate athletics. 

Position Salary Range: $54,000 - $57,000 per year; offer dependent on experience

Essential Duties:

• Maintain accurate academic records, including certifications, degree audits, enrollment status, and graduation progress; enter academic information into appropriate software systems. 

• Conduct detailed reviews of academic records, degree audits, enrollment history, transfer coursework, and progress-toward-degree requirements. 

• Facilitate the end-to-end NCAA certification process, ensuring timely and accurate eligibility determinations for all student-athletes across 26 athletic teams before first competition dates. 

• Ensure all certification decisions are fully documented and audit-ready; produce certification spreadsheets and eligibility reports for distribution to relevant stakeholders. 

• Act as the primary liaison between University Registrar Services and Sun Devil Athletics, building strong working relationships across both teams and with the Faculty Athletic Representative. 

• Interpret and apply university academic policies, Arizona Board of Regents requirements, Big 12 Conference regulations, and NCAA legislation to determine academic eligibility for student-athletes. 

• Prepare and support required institutional and NCAA reporting, including Academic Progress Rate (APR), Graduation Success Rate (GSR), and academic eligibility reports. 

• Ensure all certification decisions are fully documented and audit-ready; produce certification spreadsheets and eligibility reports for distribution to relevant stakeholders. 

• Collaborate on cross-functional projects that support the office’s broader mission of student persistence and degree attainment. 

• Perform a wide variety of intricate duties requiring attention to detail, timeliness, professionalism, tact, diplomacy, discretion, and sound judgment.

• Additional duties may be assigned. 

Desired Qualifications:

• Experience in a university registrar's office, student records, degree audit, enrollment services, graduation services, academic advising, or academic compliance. 

• Experience interpreting and applying academic policies, regulations, and complex eligibility requirements.

• Experience reviewing academic records and making decisions based on policy and regulatory requirements. 

• Experience with degree audit systems, student information systems, and reporting tools. 

• Knowledge of NCAA academic eligibility regulations, progress-toward-degree requirements, transfer eligibility, or collegiate athletics compliance. 

• Experience with data tracking, reporting, database management, and analysis tools; proficiency in management software. 

• Strong analytical and problem-solving skills with meticulous attention to detail and skill in editing. 

• Demonstrated ability to analyze complex information and communicate policy decisions clearly to stakeholders.

• Evidence of ability to clearly communicate to perform essential functions. 

• Customer service experience in team-based, high-volume environments. 

• Proficiency in technology, including Google Suite, Office 365, and relevant data platforms. 

• Ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. May be required to perform tasks in the field within and/or across University campuses.

   

  Subject to ASU policy and dean or vice president-level approval, this position may be eligible for a hybrid work arrangement where employees spend a minimum of 60% of their regular work week at the Tempe campus.

Department Statement:

In support of the university’s mission and goals, Academic Enterprise Enrollment advances awareness of Arizona State University as the New American University through data-informed strategies that enroll and support a student population reflective of its vision across campus and digital immersion environments. AEE brings professionalism and discipline to the formulation of enrollment strategy and the refinement of enrollment processes and is an effective collaborator with our college and school colleagues and other enrollment partners within the Academic Enterprise, the Knowledge Enterprise, the Learning Enterprise and EdPlus. AEE comprises the following units: Academic Enterprise Communications; Academic Enterprise Enrollment Solutions; Admission Services; Financial Aid and Scholarship Services; the International Students and Scholars Center; the Pat Tillman Veterans Center; Technology and Data Solutions; and University Registrar Services. 

 

Academic Enterprise Enrollment core values: 

• Make the human connection: We commit to listen, offer empathy and show compassion.
• Drive success with teamwork: We solve problems with collaboration and creativity.
• Promote a thriving community: We recognize work-life balance and embrace our individual differences.
• Go above and beyond: We share our time, talents and expertise to make an impact in all that we do. 
• See the extraordinary through our efforts: We support those who are pursuing their dreams. 
• Lead with respect and positive intent in every situation: We communicate openly, genuinely and with transparency.

 

ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message from ASU President Michael M. Crow to future ASU employees.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23871.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.