The Role
Manage a portfolio of HOA communities, particularly Developer/Declarant properties. Responsibilities include property operations, inspections, budgeting, dues collection, financial reporting, resident relations, rule enforcement, board meetings, vendor coordination, maintenance oversight, and records management. This is a fully in-office role Monday through Friday, 9:00 a.m. to 5:00 p.m.
Summary Generated by Built In
We are seeking an experienced Portfolio Manager to join our team. The ideal candidate will be responsible for managing a portfolio of properties and must have prior experience in collaborating with Developer/Declarant communities, demonstrating a thorough understanding of the unique challenges and requirements associated with such environments.
Responsibilities:
Responsibilities:
- Developer/Declarant Community Management:
- Utilize previous experience in managing Developer/Declarant communities to navigate the specific challenges and requirements associated with such properties.
- Foster positive relationships with developers, declarants, and other relevant parties to ensure smooth collaboration and adherence to community guidelines.
- Property Operations Management:
- Oversee the overall management of the HOA community, including residential units, common areas, amenities, and facilities.
- Coordinate with vendors and contractors for maintenance, repairs, and improvements to ensure the property is well-maintained and aesthetically pleasing.
- Respond promptly to maintenance requests and resolve issues efficiently.
- Monthly Property Inspections:
- Conduct regular, thorough inspections of assigned properties to ensure compliance with established standards and identify any maintenance or compliance issues.
- Document inspection findings, communicate observations to relevant stakeholders, and coordinate necessary corrective actions.
- Financial Management:
- Develop and manage the HOA budget in collaboration with the HOA board.
- Collect and process HOA dues and fees, ensuring timely payments and accurate financial records.
- Provide regular financial reports to the HOA board and stakeholders.
- Resident Relations:
- Serve as the primary point of contact for residents' inquiries, concerns, and feedback.
- Foster positive relationships with residents, addressing their needs and resolving conflicts in a professional and courteous manner.
- Keep residents informed about community news, events, and updates.
- Rules and Compliance:
- Enforce community rules, covenants, and bylaws to maintain a harmonious living environment for all residents.
- Work with the HOA board to develop and update community policies as needed.
- Address violations and take appropriate actions to ensure compliance.
- Meeting and Communication:
- Organize and attend regular HOA board meetings, preparing meeting agendas and taking minutes.
- Communicate effectively with the HOA board, residents, and vendors regarding property-related matters and community updates.
- Vendor and Contractor Management:
- Establish and maintain relationships with vendors and contractors to obtain quality services and competitive quotes.
- Review and approve vendor contracts and service agreements.
- Records and Documentation:
- Maintain accurate records, including financial documents, resident communication, and property-related data.
- Ensure all relevant documents, contracts, and records are properly organized and easily accessible.
Skills Required
- Prior experience managing Developer/Declarant communities
- Experience collaborating with developers, declarants, and relevant community stakeholders
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The Company
What We Do
McKinley Homes is a homebuilding and development company that creates new single-family homes, townhomes, condominiums, and multifamily communities across the United States. The company combines market research, innovative technology, quality construction techniques, trend-forward design, and upgraded interior finishes to deliver lifestyle-focused communities in desirable locations. Its activities include land development, construction, and management, with projects spanning several U.S. markets.
