Associate, Workplace

Company Description

“To be the most loved everyday food and groceries destination!” - that’s our mission at foodpanda (small ‘f’).
foodpanda is the largest food and grocery delivery platform in Asia, outside of China. Operating in more than 400 cities across 11 markets, we continue to expand and grow in our core food delivery business, as well as in new verticals like grocery deliveries, with a strong tech infrastructure at our core. From our restaurants-partners, cloud kitchens and cloud grocery stores — foodpanda is just one tap away, getting everything you need into your hands quickly and conveniently!
If you love working with technology to create solutions and are not afraid to roll up your sleeves to get things done, you will find your tribe here at foodpanda. foodpanda comprises of people from more than 60 nationalities, and we believe in winning through diversity.
foodpanda is part of the Delivery Hero Group, the world’s leading local delivery platform operating in 70+ countries worldwide

Job Description

• Receptionist

  • Greet, welcome and any guests/visitors that are coming to the office by ensuring they are seated at the right place, have the necessary access to the office and the building and also have been guided to the appropriate person or space at the office.

  • Maintain workplace security by issuing, checking, and collecting tags as necessary and maintaining visitor logs.

  • Answer, screen, and forward incoming phone calls. 

  • Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).

  • Receive, sort, and distribute daily mail/deliveries.

• Workplace Administration

  • Maintain office security by following safety procedures and controlling access via the reception desk.

  • Order office supplies and keep the inventory of stock.

  • Perform other clerical or administrative duties related to the workplace such as supporting renovation works, working with vendors to ensure all office & pantry supplies are in order.

  • Handle room bookings, travel arrangements, support in event logistics and administration.

  • Own office cleanliness and security topics.

  • Assist with internal engagement activities.

Qualifications

• Excellent English written and verbal communication skills.

• Competency in Microsoft applications including Word, Excel, and Outlook.

• Minimum 1 year Experience with reception, administrative and clerical procedures.

• Good time management skills.

• Able to contribute positively as part of a team, helping with various tasks as required.

• Excellent communicator.

• Well-organized.

• Hands-on experience with office equipment (e.g.printers)

• Ability to be resourceful and proactive when issues arise

• Excellent organizational skills

• Multitasking and time-management skills, with the ability to prioritize tasks

• Customer service attitude