Associate QARA

This position will provide administrative and operational support to the Corporate Quality Assurance and Regulatory Affairs team, including one Vice President and three US-based Directors. This role supports daily departmental administrative activities (for both site-based and remote teams), maintains documentation, and assists with the coordination of departmental tactical administrative needs.

KEY RESPONSIBILITIES: 

Operational Responsibilities (30%):

• Assist in obtaining documentation that will be submitted to regulatory bodies
• Assist with monitoring internal project deadlines and ensuring timely completion of assigned project tasks
• Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
• Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained

Administrative Support Responsibilities (50%):

• Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travel
• Help coordinate logistics and communication across departments and with external vendors
• Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities
• Participates in special projects and performs other duties as required

Team Budget / Expenses Tracking (10%):

• Prepare, Maintain and track/reconcile departmental expense submissions
• Provide updated report to leadership review

Onsite (Melville) Support (10%:

• Manage onsite event logistics like departmental meetings, external audits, training sessions, summits and roundtables
• Assists with preparations and coordinates plans for on-site meetings
• Maintain, organize, and update physical file systems including binders, archives, secure storage cabinets and maintain regulatory library
• Support the team with compiling documentation in connection with onsite regulatory audits and inspections

SPECIFIC KNOWLEDGE & SKILLS: 

• Good technology skills required, including Microsoft Office (Teams, Word, Excel, Access, Powerpoint, Outlook)
• Excellent verbal and written communication skills.
• Financial/budgeting skills are helpful
• Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment

GENERAL SKILLS & COMPETENCIES: 

• General proficiency with tools, systems, and procedures
• Basic planning/organizational skills and techniques
• Basic analysis and problem-solving skills
• Basic verbal and written communication skills

MINIMUM WORK EXPERIENCE: 

Typically 1 to 3 years of related professional experience.

PREFERRED EDUCATION: 

Typically a Bachelor's Degree or global equivalent in related discipline.

TRAVEL / PHYSICAL DEMANDS:

Travel typically less than 10%. Office environment. No special physical demands required. This position works in a hybrid format, in our Melville, NY office, three days per week, and remotely two days per week in a typical work week.

The posted range for this position is $56,351-$77,483, which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc.

Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO [or sick leave if applicable], Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities.

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. 

For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers

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