Associate Project Manager

Vaulted is a waste management company that removes carbon. We take organic waste that can pollute our environment above ground and safely inject it ultra deep underground—permanently removing carbon from the atmosphere while protecting local land, air, and water. Vaulted is based in Houston, San Francisco, and Kansas.

With a growing team of 70+ people across the country, Vaulted signed the second largest carbon removal offtake ever with Microsoft in July 2025 and is rapidly expanding to new sites.

Vaulted's proprietary technology builds on decades of expertise to deliver safe, durable carbon and waste management solutions now, at scale.

Associate Project Manager

Vaulted Deep – Remote / Houston, TX / San Francisco, CA

About the Role

As an Associate Project Manager, you will support the Director of Site Delivery in the delivery of Vaulted’s pipeline of sites from early development stages through construction handoff by actively coordinating cross-functional work and maintaining the integrated project information required to progress sites through Vaulted’s stagegate.

You will act as the central coordination and information hub for assigned sites — working across Business Development, Finance, Engineering, Permitting, and other functional teams to track timelines, surface dependencies, and ensure required inputs are delivered on time and reflected accurately in Vaulted’s systems. By owning disciplined information flow, critical task tracking, system rigor, and meeting hygiene, the Associate Project Manager enables the Director of Site Delivery and leadership team to make timely, well-informed decisions that advance Vaulted’s site development pipeline.

This role reports directly to the Director of Site Delivery (the PM).

Responsibilities

Stagegate Coordination & Information Synthesis

• Coordinate cross-functional inputs required for sites to progress through Vaulted’s stagegate process (investment committee through construction handoff).

• Proactively source updates, deliverables, and data from functional team leads to ensure stagegate-specific readiness criteria are met.

• Synthesize complex, multi-disciplinary inputs into clear summaries, trackers, and briefing materials for the Director of Site Delivery.

Project Management Execution & Communication

• Maintain integrated project timelines, milestones, and dependency tracking across multiple sites.

• Serve as the primary coordination point for site-level communication, ensuring updates flow through established channels and that norms are followed to reduce silos.

• Track action items, follow-ups, and deliverables across cross-functional teams.

• Prepare agendas, pre-reads, notes, and follow-ups for site-level PM meetings and bi-weekly leadership reviews.

• Support the Director of Site Delivery by preparing materials and capturing outcomes for escalation and decision forums.

Systems of Record & Information Hygiene

• Own day-to-day management of Vaulted’s project management systems as the single source of truth for per-site and portfolio-level information.

• Ensure all required inputs from project team members are entered accurately and on time ahead of meetings.

• Maintain consistency, structure, and data integrity across boards, templates, and trackers.

What You Will Bring

Experience

• 3–5 years of experience in project coordination or project management roles supporting complex, cross-functional work.

• Experience working on infrastructure, industrial, energy, construction, or other capital projects is strongly preferred.

• Demonstrated experience supporting senior leaders with structured information, tracking, and execution discipline.

Skills & Strengths

• Strong organization and execution skills, ensuring nothing falls through the cracks.

• Comfort coordinating across many functions without formal authority.

• Ability to synthesize large volumes of information into clear, concise outputs.

• Systems-oriented and detail-driven, with high standards for data accuracy and structure.

• Clear, proactive communicator who is comfortable nudging, following up, and holding teams to timelines.

Qualifications

• Bachelor’s degree in project management, operations, engineering, business, or a related field.

• Familiarity with project management tools (e.g., Monday.com) strongly preferred.

• PMP or formal PM training is a plus but not required.

You’ll Thrive Here If

• You have a strong bias to action to deliver on the fast-paced goals of a startup working to mitigate the worst impacts of climate change.

• You're energized by solving problems and evolving processes in ambiguity, taking independent ownership of your responsibilities as we chart a new industry pathway.

• You value and exercise respectful dissent - including giving & receiving feedback! - grounded in kindness and positive intent.

• You exhibit genuine care and appreciation for fellow Vaulters through the wins, setbacks, milestones, and everything in between.

This is a unique opportunity to work in a fast-paced and rewarding environment where your contributions will directly lead to mitigating, and eventually reversing, the worst impacts of climate change.