Associate Project Coordinator

Ember is a product that helps teams build software using AI, really fast. We're hiring an Associate Project Coordinator to take end-to-end ownership of projects, from the first stakeholder conversation to the final handover of the delivered feature.

You own everything in between: gathering requirements, getting them to engineers in a form they can build from, making sure what gets built is tested properly, and handing the finished work back to stakeholders. You're the one person who always knows what was asked for, what was built, and whether it works.

This role requires a very high degree of attention to detail.

What You'll Do

• Take requirements from stakeholders. Sit with stakeholders, understand what they actually need, and turn ambiguous input into clear, structured requirements with defined acceptance criteria.
• Deliver requirements to engineers. Hand off specs to the engineering team, answer their questions, and make sure nothing gets lost in translation. Keep scope clear as the work progresses and track any changes along the way.
• Own testing. Build test plans, define pass/fail criteria, and either run testing yourself or work closely with the team doing it. Verify every feature against the original requirements before it ships. Nothing goes out without your sign-off.
• Hand over delivered features to stakeholders. Walk stakeholders through what was built, confirm it matches what they asked for, and close the loop with their sign-off.
• Keep a clear record across all your projects: what was specified, what changed, what was tested, and what was delivered.
• Track status, blockers, and dependencies across multiple projects at once, and flag risks before they turn into delays.
• Use AI tools to speed up documentation and QA work without cutting corners on quality.

• 1 to 3 years in project coordination, delivery, or a similar role, ideally in a software or AI environment
• Able to turn stakeholder conversations into clear specs with testable acceptance criteria
• Working knowledge of prompt engineering for requirements docs and AI-assisted QA
• Hands-on experience with AI-based QA testing, or a strong interest in learning it fast
• Comfortable in task management tools like Trello, Linear, or Asana, including dependency tracking across projects
• Detail-oriented and organized enough to run multiple projects at once without dropping anything
• Enough technical literacy to have real conversations with engineers about APIs, data, and system design, even without an engineering background

Nice to Have

• Exposure to legal tech, proptech, or logistics and shipping software
• Experience running formal QA or UAT cycles in a production environment

Growth Path

This role can grow into Product Owner or Product Manager, Senior Project Coordinator, or Client Services leadership, depending on where your interests take you.

• Market-competitive salary – rewarding your contributions fairly.
• Global team experience – collaborate with talented professionals worldwide.
• Exposure in AI – Opportunity for upscaling in AI technologies and techniques.
• Health insurance & wellness perks – including fitness reimbursements.
• Paid leaves – including parental, maternity, and wedding leaves.
• Annual company retreat – connect, network, and recharge with the team.

• Join us and be part of an innovative, fast-growing company where your work makes a real impact!