Associate Program Officer, Nigeria

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Program Associate, Anti-Corruption & Governance Center (ACGC)
Reports to: Program Officer, Anti-Corruption & Governance Center (ACGC)
Scope: This full-time, regular, non-exempt position is based in Lagos, Nigeria. The position will be responsible for providing administrative support to the Anti-Corruption & Governance Center. This position is responsible for assisting in program implementation and supporting the regional leadership team in tracking the financial, strategic, administrative, and legal tasks involved in completing programmatic work. This position will work with DC-based staff and field staff in the Lagos field office. This position is supervised by a Program Officer.
Responsibilities:
Programmatic Responsibilities

• Work with the Program Officer and other regional staff to coordinate project management deliverables and activities for the portfolio, which typically includes:
  
  • Support data collection and documentation practices.
  • Assist active project partners to ensure high-quality deliverables, including financial and narrative reports.
  • Monitor grantee, contractors, and consultants' performance to ensure quality control in full compliance with procurement policies, financial reporting requirements, and evaluation plans.
  • Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
  • Collaborate with multiple CIPE departments to achieve programmatic goals, including Centers of Excellence, Field Offices, Communications, Grants and Finance, and other regional teams.
• Work with all ACGC staff and Grants and Finance (GFO) staff to process invoices, contracts, grant agreements, vouchers, consultant payments, field office advances, partner payments, payment requests and other financial documents using an electronic payment and filing system.
• In coordination with supervisor, oversee contract fulfilment internationally which includes maintaining regular communication with contractors, updating narrative and financial reports, vetting final products, and corresponding with contractors to submit the final paperwork.
• As directed, draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.

Hiring/Recruiting

• In coordination with the regional team leadership, support the recruitment, onboarding,

and training of new staff members.
Financial Oversight

• Monitor and track payment quests, burn rates, accounting documents, field office liquidations, travel expense reports, documents for signature in close coordination with Grants and Finance teams.
• In coordination with supervisor, manage multiple expenditure accounts by tracking finances (often in multiple currencies), drafting spending plans, and providing cost projections.

Administrative

• Edit specialized documents such as grant agreements, consultant contracts, reporting requirements for grantees, grant and contract modifications, etc.

• Coordinate domestic and international travel arrangements and logistics.

• Develop and maintain programmatic, financial, correspondence, and contract files.

• Adhere to appropriate CIPE and donor policies and procedures.

• As needed, translate partner documents or other programmatic materials.

Other duties may include:

• Perform legal and subject matter specific research, as needed.

• Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department.

• In coordination with regional leadership, support planning and executing internal and external events, including writing announcements and invitations, coordinating guests, publicizing on social media and acting as primary tech support during the run of show.

• In coordination with regional team leadership, support new business development opportunities and write concept notes for potential funding opportunities.
• Recruit, onboard, and manage seasonal interns, including assigning and managing day-to-day tasks and professional development opportunities.

• In coordination with supervisor, provide administrative support to field offices as applicable.

Qualifications:

• Bachelor’s degree or years of equivalent experience required in one of the following or equivalent fields: International Relations, International Business, economic development, Political Science, or Public Policy.
• 1-2 years of administrative office experience required.
• Professional proficiency in written and spoken in English.
• (Optional) Second language knowledge in French, Swahili, Arabic, and other languages spoken in Africa.
• Proficiency in MS Office, specifically Word, Excel, and Outlook.
• Prior experience with JAMIS or another accounting software preferred.
• Demonstrated experience conducting data entry to disburse payments to individuals, suppliers, and partners.
• Demonstrated experience working in a matrix structure or across different/multiple departments is preferred.
• Superior organization skills and dedication to completing projects in a timely.
• Strong English writing abilities, critical thinking skills, and analytical skills.
• Strong organizational, interpersonal, and communication skills.
• Demonstrated experience with grants and contracts preferred.
• Flexibility to collaborate with a diverse team or work independently and deliver consistent, reliable results.
• Detail-oriented and able to handle multiple tasks in a fast-paced environment.
• Ability to work in a team environment.
• Strong financial acumen and ability to develop, manage, and monitor project budgets.

Benefits and Perks

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in Nigeria.

CIPE is an Equal Opportunity Employer.

CIPE offers a salary competitive with other international non-governmental organizations.
 

Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls or emails, please.