Associate Procurement Specialist

Meet Unit4. With over 40 years of heritage, we’re an agile, fast growing, Cloud company that is on a mission to redefine Enterprise Resource Planning (ERP) for mid-market people-centric organisations.

With our innovative, self-driving, adaptive and intuitive software, our customers can spend more time on meaningful high-value work.

At the heart of what we do lies a simple yet profound purpose: Improve how people work by focusing on what truly matters. — A powerful statement that enables different priorities for different people.

We’re shaping how work should feel, and we empower our people by providing them with the right tools to achieve the autonomy they need - it's what makes us unique.

The job is remote, from Portugal. 

We seek an organised and efficient Associate Procurement Specialist to join our team based in Portugal.  You will support the Procurement functions' daily operations and ensure smooth supply chain processes.

• Assist in the preparation and processing of purchase orders, requisitions, and other procurement documents
• Support the evaluation and selection of vendors through market research and data analysis
• Collaborate with team members to identify cost-saving opportunities and process improvements
• Prepare reports and presentations on procurement activities and performance
• Ensure compliance with company policies and procedures in all procurement activities
• You will work closely with all team members, supporting them with procurement and supply management requests for support related to their categories.
• You will promote, provide guidance, and ensure compliance with the Global Procurement Policy and associated processes for internal and external stakeholders.
• You will independently manage one or more spending categories with the team's support.
• You will conduct an intermediate-level financial analysis of tender responses to present to the senior team and the overall Global Head of Procurement.
• You will be responsible for keeping the Procurement Source to Contract platform updated for all contracts and supplier management (contract end dates, etc.) and identifying opportunities for improvements in systems and processes.
• You will be responsible for updating the Procurement intranet site to ensure it is current and up to date, and recommending and implementing improvements.

The list is not exhaustive. The role will be challenging, rewarding, and you will be learning from Day 1. 

• Must be willing to learn new skills, processes, and techniques, demonstrating a curious mindset and creativity in problem-solving. Additionally, you should be able to articulate and recommend effective solutions.
• Must be comfortable working in a close-knit team and also be capable of working independently.
• A bachelor’s degree in business administration, Supply Chain Management, or a related field is required, along with 1 to 3 years of experience in procurement or a similar position.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is essential; familiarity with Power BI is advantageous.
• Strong analytical and problem-solving skills are necessary, with experience in handling complex data.
• Excellent communication and interpersonal skills, both verbal and written, are required.
• Attention to detail, along with the ability to prioritize and manage multiple tasks from beginning to end, is crucial.
• Knowledge of procurement processes and best practices is essential.
• Familiarity with supplier management and vendor relationships is preferred.
• Strong time management and prioritization skills are vital, along with the ability to meet deadlines.
•  A positive attitude and a can-do mindset are essential for achieving excellent outcomes for yourself, your stakeholders, and your team.
• Fluency in English, both written and spoken, is essential.

Who we are?

We are a people-first community that nurtures all the areas that surround your working experience. With us, you’ll be surrounded by a high-performance team that supports your authentic self and celebrates your uniqueness.

We believe that ‘How work should feel’ is an evolving statement. Work goes beyond tasks and everyday responsibilities it’s about feeling valued, empowered, promoted, impactful, seen, and appreciated.

We are reimagining how work makes people feel.

What we offer?

• a culture built on trust and accountability - giving you the freedom and autonomy to be successful and make an impact
• balance - with our Flexible Leave Paid Time Off policy, remote working opportunities, Global Wellbeing Days, and other great benefits
• growth opportunities - we provide the tools and guidance required so that you can focus on what really matters to you and so, ultimately, you can achieve your best work
• talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry
• a commitment to sustainability - with initiatives such as our Environmental, Social, and Governance strategy and Act4Good programme
• a safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all.

Our commitment to equity

Unit4 is committed to ensuring equal opportunity for everyone. We make our hiring decisions solely based on skills, qualifications, and our current business needs. We know that diversity brings fresh perspectives, ideas, and solutions to our company. This is the essence of our culture. We also welcome and encourage people who are pregnant and/or parents-to-be to apply. If you would like to know more about our commitment to diversity, visit our blogs:

• Our focus to DEI remains central to who we are
• Inclusive hiring at Unit4: Building equal opportunities for all

This role may require security clearance required for customer projects and access to sensitive (customer) data. That means that after you have accepted our offer, we could ask for background checks. Subject to applicable local laws, such security checks may require disclosure of personal information including criminal record declaration, right to work, personal identification and work history. No worries though – we'll handle it according to local privacy laws and keep your info safe. Questions? Feel free to reach out!