Associate, Political Programs & Operations

Description

Position Summary

The Associate, Political Programs & Operations is responsible for overseeing the organization’s Political Action Committee (PAC) operations and managing the day-to-day functions of the office. Approximately 60–65% of this role is PAC-focused, including compliance, contributions, reporting, and coordination with the PAC’s outside consultant. The remaining 35–40% involves administrative and office management, data oversight, and website maintenance. This position also requires up to 5% travel to support meetings, conferences, and events. The ideal candidate is detail-oriented, organized, and able to independently manage compliance-driven PAC responsibilities while ensuring efficient office and operational management.

Key Responsibilities

PAC Operations & Compliance (65%)

• Lead and oversee all PAC contributions, disbursements, and compliance with FEC regulations.
• Serve as the primary liaison to the PAC’s outside consultant, ensuring accurate reporting, compliance, and strategic alignment.
• Draft and distribute PAC-related communications to members, ensuring clarity and timeliness.
• Review PAC reports for accuracy and coordinate timely submissions to the FEC.
• Maintain accurate donor and contribution records in compliance with FEC (Federal Election Commission) and state reporting requirements.
• Maintain updated records of PAC leadership and donor contributions.
• Lead PAC fundraising initiatives, including events, campaigns, and outreach.
• Monitor contribution limits and enforce compliance with all regulations.

Data & Website Management

• Manage donor contribution data from Salesforce and GiveSmart, ensuring accurate reporting and analysis.
• Oversee the timely and accurate posting of documents to organizational websites, assigning appropriate titles, placement, and categorization.
• Conduct monthly website audits to ensure accuracy, currency, and compliance with organizational standards.

Office & Administrative Operations (35%)

• Oversee and manage daily administrative operations to ensure smooth and efficient office functions.
• Review and approve invoices, ensuring accuracy and adherence to organizational standards.
• Act as the primary point of contact for vendors, office logistics, and operational support.
• Manage office supplies and vendor relationships to maintain seamless operations.
• Schedule and coordinate meetings, including Zoom and Microsoft Teams calls, as well as quarterly Washington Committee meetings.
• Lead meeting logistics such as venue selection, catering, and vendor coordination.
• Prepare and distribute meeting materials; provide on-site support as needed.

Qualifications

• Associate’s or Bachelor’s degree preferred (Political Science, Public Policy, Business, or related field).
• Experience with PAC administration, FEC compliance, or government relations strongly preferred.
• Prior administrative or office operations experience required.
• Demonstrated ability to independently manage compliance-driven responsibilities and operational functions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Salesforce and GiveSmart a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated discretion and professionalism in handling confidential information.