Associate, Office Operations & Executive Support

Associate, Office Operations & Executive Support Job Responsibilities:

• Oversee day-to-day operations of the New York office, ensuring a professional, productive, and welcoming environment
• Manage inventory and place weekly or monthly orders for office and kitchen supplies, including coffee and snacks
• Receive deliveries, vendor relationships, and building coordination, serving as the primary liaison for maintenance, repairs, and service requests through BuildingEngines
• Coordinate building access and ID badges for new hires and employees while ensuring compliance with firm and building security protocols
• Partner with IT (Ripple) to ensure office equipment, printers, AV systems, and Wi-Fi are functioning properly and support new hire equipment setup
• Maintain organization, cleanliness, and functionality across all shared spaces, meeting rooms, and common areas
• Track and reconcile office-related expenses in partnership with Finance
• Provide comprehensive scheduling, calendar, and logistics support to partners and senior leaders, including meeting coordination, agendas, and follow-up actions
• Assist with travel planning, expense processing, and ad hoc administrative requests
• Partner with the onboarding team to ensure new hires have a smooth first few days, coordinating logistics and creating a warm, organized welcome experience
• Partner with the Relationship Cultivation team to plan and execute firmwide and local events that strengthen culture, relationships, and engagement
• Plan and execute internal and client-facing functions that reflect the firm’s culture and professionalism
• Build and maintain strong relationships with employees across all levels to foster a collaborative and inclusive office environment
• Maintain accurate records and documentation for office and administrative processes
• Provide ad hoc operational and administrative support across departments as needed

Associate, Office Operations & Executive Support Qualifications:

• Bachelor’s degree preferred, or equivalent work experience
• 2+ years of experience in office management, operations coordination, or EA support
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with scheduling and expense systems a plus
• Professional demeanor, proactive problem-solving skills, and ability to maintain confidentiality