The Role
Collects, enters, verifies, and manages health program data from Health and Wellness Centres. Maintains accurate digital and physical records, prepares periodic reports, dashboards, charts, and summaries, and supports data quality audits. Coordinates with frontline health staff to resolve discrepancies and follow up on submissions. The role also supports documentation, review meetings, training, field verification visits, confidentiality, and compliance with approved data management procedures.
Summary Generated by Built In
1. Background of The Hans Foundation
The Hans Foundation (THF), established in 2009, is a Public Charitable Trust working towards creating an equitable society and enhancing the quality of life of marginalized and underprivileged communities in India. THF works to improve the health and wellbeing of remote and underserved populations, with additional focus on children, persons with disabilities and women, alongside education and livelihood development.
2. Project Overview: Hans Health & Wellness Centre, MeghalayaThe Hans Health & Wellness Centre project aims to strengthen access to essential healthcare for rural and hard-to-reach communities in Meghalaya. In its first phase, THF has committed to supporting 50 Sub-Centres through gap assessment, provision of equipment and facilities, deployment of skilled human resources, training, regular operations and monitoring. The project seeks to improve grassroots health services and contribute to better health outcomes, including maternal health.
3. General InformationPositionMIS AssociateProjectHans Health & Wellness Centre (HWC), MeghalayaLocationTo be specified based on project requirement (e.g., assigned HSC / Project Office)No. of Positions1 (or as per approved project requirement)Employment TypeContractual for one year; renewable based on performance and project requirementsReporting ToProject Manager4. Key Duties and ResponsibilitiesA. Data Collection, Entry and Management- Collect, compile and enter data received from HSCs in approved registers, Excel sheets, MIS platforms and reporting formats.
- Provide data-entry and documentation support to HSC staff, Project Manager and MEL Manager, as required.
- Maintain an updated and organised database of HSC-wise service delivery, beneficiary and programme information, as applicable to approved project indicators.
- Ensure that records are complete, legible, accurate and updated within prescribed timelines.
- Review submitted data for completeness, consistency, duplication, missing entries and obvious errors; seek clarification or corrections from the concerned HSC staff.
- Cross-check digital data with source registers and records wherever required.
- Maintain proper documentation and an audit trail for corrections and updates; do not alter clinical records without authorisation.
- Flag data gaps, discrepancies and delayed submissions to the Project Coordinator for timely resolution.
- Prepare and submit regular HSC-wise and consolidated project progress reports as per the reporting calendar and formats approved by THF.
- Compile monthly and periodic data on service delivery and project indicators, as applicable and approved by the project team.
- Support preparation of summary tables, charts, dashboards and presentations for internal reviews and management meetings.
- Share verified data with the Project Coordinator and authorised stakeholders within stipulated timelines.
- Maintain and organise registers, reporting files, attendance records and other programme documentation assigned to the role.
- Ensure systematic filing, version control, safe storage and timely retrieval of records, in both digital and physical formats.
- Support documentation of data-related observations, follow-up actions and reporting submissions.
- Coordinate with MLHPs, GNM/ANMs and other HSC personnel to obtain timely and accurate data and clarify reporting requirements.
- Follow up on pending reports and support staff in understanding prescribed data formats and reporting timelines.
- Participate in project review meetings, trainings and data-verification visits as assigned.
- Undertake other MIS, data management and administrative responsibilities relevant to the HWC project, as assigned by the reporting officer.
- Maintain confidentiality and protect personal and health-related information of beneficiaries in accordance with THF policies and applicable requirements.
- Share data only with authorised personnel and use approved systems and formats for storage and transmission.
- Adhere to THF policies, professional conduct standards and instructions issued by the project management team.
- Graduate in any discipline from a recognised institution.
- Diploma or certificate in Computer Applications / IT is preferred.
- Preferably 2-3 years of experience in MIS, data entry, reporting, programme support or a related role. Fresh graduates with strong computer skills may also be considered.
- Working knowledge of MS Excel, Word, email and data-entry systems; ability to maintain structured spreadsheets and prepare basic summaries is essential.
- Experience in health programmes, public health reporting or work with healthcare facilities would be an advantage.
- Ability to check data for accuracy, maintain organised records and meet recurring reporting deadlines.
- Good communication, coordination and follow-up skills.
- Attention to detail, integrity, reliability and respect for confidentiality.
- Ability to work with frontline health staff and manage multiple reporting tasks within deadlines.
- Proficiency in English and Hindi; knowledge of the local language/dialect is desirable.
- Willingness to travel to assigned HSCs or project locations, as required.
The Hans Foundation is an equal opportunity employer and encourages women, persons with disabilities and individuals from economically and socially excluded communities who meet the requisite skills and qualifications to apply. THF does not discriminate on the basis of caste, creed, religion, sex, sexual orientation, marital status, disability or any other such matter.
Skills Required
- Graduate in any discipline from a recognized institution
- Diploma or certificate in Computer Applications or Information Technology
- Experience in MIS, data entry, reporting, program support, or a related role
- Strong computer skills; fresh graduates may be considered
- Working knowledge of Microsoft Excel, Microsoft Word, email, and data-entry systems
- Ability to maintain structured spreadsheets and prepare basic summaries
- Experience in health programs, public health reporting, or healthcare facilities
- Ability to check data accuracy, maintain organized records, and meet reporting deadlines
- Good communication, coordination, and follow-up skills
- Attention to detail, integrity, reliability, and confidentiality
- Ability to work with frontline health staff and manage multiple reporting tasks
- Proficiency in English and Hindi
- Knowledge of the local language or dialect
- Willingness to travel to assigned Health and Wellness Centres or project locations
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The Company
What We Do
The Hans Foundation (THF) is an Indian public charitable trust dedicated to creating social change for marginalized and underserved communities. It works to improve health and wellbeing, promote sustainable livelihoods through financial inclusion and skills development, and implement scalable, replicable social-development projects. Its stated vision is to ensure access to basic needs, while its careers page highlights nationwide programs and an inclusive, service-driven workforce.
