Associate. I, Administrative Services

Job Description

The position

Organization / Division / Department: Organon Research & Development / Global RA Operations and Partnership Excellence / RA Portfolio Optimization and HUB operations.

We are seeking a detail-oriented, highly organized and proactive candidate for internship in Portfolio Optimization and HUB operations team withing Global Regulatory Affairs department. The internship will include fixed part where the candidate will be performing Administrative activities related to POHO managed processes. The internship will also include flexible part where Intern will be participating in different projects in collaboration with other divisions withing Organon, enabling Intern to gain experience and knowledge of other opportunities within Pharmaceutical industry.

POHO Regulatory Affairs Admin reports into RA HUB Ops. Lead.

Responsibilities
Management of Mailbox(es) (Primary Point of Contact):

• Act as the primary point of contact for the designated mailbox(es).

• Monitor and respond to emails promptly and efficiently.

Triage Requests:

• Assess and prioritize requests from stakeholders.

• Ensure timely and accurate handling of all requests.

Document Management:

• Facilitate stamping, signing-off of documents.

• Provide supporting documents for CPP, MAH approvals/licenses, and other regulatory requirements.

Prepare Documents for Consular Services:

• Compile and prepare necessary documents for consular services.

• Ensure all documents meet the required standards and regulations.

Document Formatting, Printing, Scanning, and Dispatch:

• Format, print, scan, and dispatch documents to Stakeholders.

CPP Application Management:

• Manage CPP applications, including printing and/or scanning for Consular service & HA submission use.

• Ensure all applications are processed accurately and efficiently.

Administrative Support:

• Provide administrative support to the function and other departments, including scheduling meetings, managing calendars and handling correspondences.

Financial Administration:

• Assist with basic financial tasks such as invoicing, expense tracking, and budget management.

Required Education, Experience, and Skills

• Strong organizational and time-management skills.

• Excellent communication skills, both written and verbal.

• Attention to detail and ability to work independently.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to handle multiple tasks and prioritize effectively.

• The incumbent should have a High school or Bachelor’s degree in Pharmaceutical sciences. Must be fluent in Dutch and English (written and spoken).

Secondary Job Description

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions.  Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants. 

Search Firm Representatives Please Read Carefully 
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Annualized Salary Range

Annualized Salary Range (Global)

Annualized Salary Range (Canada)

Please Note: Pay ranges are specific to local market and therefore vary from country to country.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings: