Associate Executive - Centralised Payment

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

The Associate is an entry-level role. The role holder combines both learning and delivering of low-to-medium complex payment processes and all related activities (except the review).

The work of the Associate will be reviewed by the Associate Manager and/or the Manager depending on whether 6-eyes review or 4-eyes review is required.

All work delivered need to be accurate, well-presented and meet quality standards.

Tasks:

• Receive following request for payment from Client Service team:
  - Intra Group/company transfers and refunds;
  - Core and Non-Core Recurring fees such as Audit, legal, Administration amongst others
  - 3rd party payments such as repayment of Professional fees to third parties, loans and interests amongst others;
• Ensure supporting documents are annexed to the request and request for world checks,
• Process payment instructions and checklist, check bank balance, check whether payment involve sanction countries, in the affirmative to seek necessary approval and submit to Associate Manager and/or Manager for approval, follow up for authorised signatures.
• Send instruction to bank, follow up until payment is completed and send email confirmation together with SWIFT if required to Associate Manager and/or Manager.
• Provide assistance to Associate Manager/Manager on any inspection received from the Regulator.
• Perform other Secretarial related routine tasks including but not limited to securing signatures of relevant signatories on documents, assisting the Associate Manager/Manager in special assignments & projects.
• Update the relevant systems (5Series) & reports where applicable.
• Update time sheets as required under the IQ EQ’s internal policies.
• Update planning information (BiLLy) and submit to Associate Manager / Manager.
• Flag client/service issues to Associate Manager / Manager before they become a complaint.
• Ensure that all documentation/company’s records are duly scanned and saved on the document management software (“EazzyFiling”) and maintain on the Client’s File. Company’s physical files/documents are to be maintained in proper order in compacter/safe/filing cabinets.
• Ensure protection of information assets of IQ-EQ MU and to abide by the ISMS in place at IQ-EQ MU.

Qualifications

Education / professional qualifications

• Degree holder or partly qualified ICSA or ACCA

Background experience

• 1 – 2 years’ experience
• Experience in a similar role would be an advantage

Computer / program knowledge

• Competent at the basic level of MS Office Word and Excel

Languages

• Fluent in English and French

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.