Associate Director - Program PMO Lead

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us. 

Position Brand Description

The Global Facilities Delivery (GFD) Organization, part of Manufacturing & Quality, delivers new and renovated capital assets around the world. Our mission is accomplished through a highly leveraged organization of project management, engineering, construction, and qualification contractors. Many of the assets delivered focus on medical innovation and delivering innovative solutions to patients. Some of the assets delivered will expand the supply of existing medicines or strengthen the supply chain.

The Program PMO Lead provides strategic oversight and governance for a single large-scale pharmaceutical capital program, ensuring alignment with organizational objectives, regulatory requirements, and industry best practices. The role is accountable for establishing and managing the program's Program Management Office (PMO) framework (standardized processes, reporting structures, performance metrics, etc.) across multiple project workstreams including engineering, construction, validation, and quality.

This role applies GFD's enterprise project management standards, playbooks, and stage-gate processes at the program. Working through program workstream leads, project controls staff, and contracted project management resources, the role coordinates cross-functional teams, facilitates communication among stakeholders, and ensures timely decision-making so the program delivers within scope, budget, and schedule.

The role partners closely with the Global Portfolio Controls Office so that program cost, schedule, and forecast data reconcile with the wider portfolio. Success is defined by a program that runs to a consistent and well-understood process, leadership that has an accurate and timely view of progress, risk, and financial performance, and decisions that are made when they need to be.

Depending on the program, this may also support the GFD AVP translate high-level objectives into actionable initiatives to allow the leader to focus on high-value priorities.  This may also include board presentations, executive communications, and effective meeting management including worklists, tracking, and issue resolution.

Key Responsibilities

PMO Framework, Standards & Methods

• Establish and maintain the program's PMO framework, including processes, procedures, templates, roles and responsibilities, and meeting and reporting cadence, across all program workstreams.
• Deploy GFD enterprise project management standards, playbooks, and stage-gate processes at the program level.

Program Governance & Reporting

• Own program-level reporting; provide clear, concise updates to program and senior leadership with transparency on progress, risks, issues, and financial performance.
• Prepare the program for stage-gate reviews, funding decisions, and governance forums, and track resulting actions and decisions to closure.

Risk, Issue & Change Management

• Own the program risk and issue registers; drive identification, quantification, mitigation, and escalation on a defined cadence.
• Operate program change control so that scope, cost, and schedule changes are assessed, approved, and baselined through a single disciplined process.

Project Controls Interface

• Partner with the Global Portfolio Controls Office and program controls staff to ensure integrated cost and schedule performance measurement is in place, current, and trusted.
• Ensure program cost, schedule, and forecast data reconciles to portfolio reporting and stands up to Finance review and audit.

Cross-Functional Coordination & Decision Support

• Coordinate delivery across engineering, construction, commissioning and qualification, and quality workstreams; surface interdependencies and constraints early.
• Facilitate communication among program stakeholders and drive timely decision-making so the program delivers within scope, budget, and schedule.
• Serve as a trusted advisor to the Leadership team to ensure information from across the organization informs decisions.

Resource Planning & Capability

• Lead program resource planning and forecasting across internal staff, contingent resources, and service providers; identify gaps ahead of demand.
• Build project management capability within the program through onboarding, coaching, and consistent application of the PMO framework.

Quality, Compliance & Continuous Improvement

• Maintain program processes, project controls, and documentation in compliance with GMP and other applicable regulatory standards.
• Drive continuous improvement using program performance data and lessons learned, and feed those lessons back to the central PMO for enterprise adoption.

Minimum Qualifications

• Bachelor's in Engineering, Construction Management, Business, or a related field.
• 10+ years of project or program management experience on large, capital-intensive projects, including accountability for PMO framework, program governance, or project controls.
• Experience coordinating cross-functional delivery teams (engineering, construction, commissioning and qualification, and quality) to deliver within scope, budget, and schedule.
• Ability to travel, both within and outside the US as required, approximately 10% expected.
• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.

Preferred

• Proven ability to influence and lead in a complex, matrixed environment, including delivery through contractors and service providers.
• Experience supporting greenfield and/or GMP-regulated pharmaceutical or life-sciences capital programs.
• Experience on projects or programs of >$500M in total installed cost.
• Experience with commissioning, qualification, and validation delivery during a GMP facility startup.
• Professional credentials such as PMP, PgMP, PE, or AACE (CCP, EVP, PSP).
• Lean Six Sigma or continuous improvement experience.
• Familiarity with tools such as Oracle Unifier, Primavera P6, Smartsheet, Power BI, and cost / controls platforms (e.g., EcoSys).

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia (AMECA), Black Employees at Lilly (BE@Lilly), Chinese Culture Network (CCN), EnAble, Evolve, Lilly Indian Network (LIN), Organization of Latinx at Lilly (OLA), Pride (LGBTQ+ Allies), Veterans Leadership Network (VLN) and Women’s Initiative for Leading at Lilly (WILL).

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location.  The anticipated wage for this position is

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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