Associate Director-Grant Accounting

Associate Director-Grant Accounting

Midland College | Midland, Texas 

JOB SUMMARY 

The Associate Director of Grant Accounting is responsible for the financial administration, monitoring, reporting, and compliance of federal, state, local, and private grants for the College. This position manages multiple grants simultaneously with varying contract periods, reimbursement requirements, regulations, and reporting deadlines. The Associate Director of Grant Accounting works independently to ensure accurate financial reporting, compliance with grant terms and conditions, and adherence to applicable federal, state, institutional, and donor regulations and supervises the Grant Accounting Specialist. This position serves as the primary financial liaison for assigned grants and works closely with grant directors, auditors, and internal departments to support effective fiscal management of sponsored programs.

ABOUT MIDLAND COLLEGE 

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region. 

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. 

Three Core Values define our culture: 

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset. 

STUDENTS – Student success is at the center of every decision we make. 

ACT – We take ownership, move with purpose, and deliver meaningful results. 

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace. 

What You Can Expect at Midland College: 

• A leadership team committed to action, collaboration, and continuous improvement. 
• A Board of Trustees that values stewardship, innovation, and long-term vision. 
• A community that believes deeply in the power of education to create opportunities. 
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day. 

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team. 

 ESSENTIAL FUNCTIONS 

• Provide leadership and subject matter expertise in grant accounting, compliance, financial reporting, and sponsored program administration
• Maintain current knowledge of federal and state grant regulations, accounting standards, and higher education best practices through participation in professional development, continuing education, and relevant training programs, including travel 1-2 times a year
• Supervise, train, evaluate, and provide daily direction to the Grant Accounting Specialist
• Administer the financial accounting and reporting for federal, state, local, and private grants.
• Monitor grant expenditures and budgets to ensure compliance with grant agreements, applicable regulations, and institutional policies.
• Independently establish and maintain grant accounting structures, including department setup, general ledger accounts, budget controls, and system permissions, ensuring compliance with grant agreements, institutional policies, and applicable federal and state regulations.
• Review and approve expenditures charged to grant accounts for allowability, allocability, and budget compliance.
• Prepare and submit timely financial reports, reimbursement requests, drawdowns, and invoices to granting agencies.
• Reconcile grant accounts and general ledger activity to grant financial reports and supporting documentation.
• Maintain accurate accounting records for multiple grants with differing contract terms, reporting cycles, and compliance requirements.
• Analyze financial transactions and prepare journal entries, budget revisions, and account adjustments as necessary.
• Assist grant directors and departmental personnel with budget development, budget monitoring, and financial compliance matters.
• Serve as the financial liaison to grant directors, federal and state program officers, and external auditors.
• Prepare schedules, reconciliations, and supporting documentation for external and internal audits.
• Assist with preparation of year-end financial reports, state reports, and audited financial statements.
• Assist with month-end and year-end closing processes related to grants and assigned accounts.
• Research and follow grant regulations and financial requirements to ensure compliance with federal, state, and institutional standards.
• Perform general ledger maintenance
• Assist the Director of Accounting and Associate Vice President of Accounting Services with financial analysis, reporting, and special projects.
• Serve as backup support for the preparation and reporting of unclaimed property, 1099s, 1042-S, check processing, daily cash reporting
• Perform other duties as assigned.

Required Qualifications: 

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Alternately, a minimum of 5 years of progressively responsible accounting and reconciliation experience.
• Minimum of 3 years of progressively responsible accounting experience.
• Demonstrated ability to independently manage multiple projects, deadlines, and competing priorities with minimal supervision.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Advanced in Microsoft Excel and financial/accounting software systems.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to interpret and apply complex regulations, policies, and procedures.
• Ability to establish and maintain effective working relationships with faculty, staff, auditors, and external agencies.
• Must possess a valid Texas Driver’s License, good driving record, and be insurable on Midland College’s insurance policy
• Ability to work extended hours, as necessary, to support critical reporting deadlines, audits, and other departmental priorities

Preferred Qualifications: 

• Experience with federal grant administration and Uniform Guidance (2 CFR Part 200).
• Working knowledge of GASB and GAAP.
• Experience preparing financial reports, reconciliations, and budget analyses.
• Experience in higher education, governmental, or nonprofit accounting.
• Experience with state reporting requirements for Texas public colleges or universities.
• Experience with Jenzabar One or other ERP/accounting systems used in higher education.
• Knowledge of grant reimbursement processes and indirect cost allocations.
• Experience preparing audit schedules and supporting external audits.
• Master’s degree in Accounting, Finance, Business Administration, or related field.

WORK ENVIRONMENT 

• Typical office 
• Business Hours 
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. 
  • summer M-Th 7:30 a.m. – 5:30 pm 
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)  
• Occasional travel (less than 10%) 

Physical Demands  

• Must be able to lift or move up to 25 pounds 
• Must be able to sit or stand for long periods of time 
• Use of manual dexterity 
• Repetitive use of a keyboard at a workstation 
• Travel for training, meetings, and events both in and out of town may be required 

Salary Range: $58,834 - $78,455 

BENEFITS: 

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA 
• retirement savings programs 
• tuition remission for employees 
• generous paid time off including winter break  

To learn more go to: Midland College Benefits  *eligibility may vary based on job classification 

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.