Associate Director, Global Congresses

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

Major oncology congresses such as ASCO, ASH, EHA and ESMO represent important global platforms for scientific exchange, stakeholder engagement, and industry visibility. Within pharmaceutical organizations, congress leadership roles are responsible for translating corporate, medical, and commercial objectives into coordinated congress strategies and high-quality execution.
BeOne Medicines is seeking an experienced Senior Manager/Associate Director, Global Congresses to lead the planning and execution of the company’s participation in the most strategically important oncology congresses for the organization.

This position requires a professional who combines strategic thinking, operational leadership, and strong cross-functional collaboration skills. The Senior Manager/Associate Director, Global Congresses will oversee the full lifecycle of assigned congresses, lead cross-functional planning teams, and ensure operational excellence while maintaining rigorous financial oversight and compliance with company policies.

Working in a highly collaborative and global environment, the Senior Manager/Associate Director, Global Congresses will serve as a key operational and strategic partner to internal stakeholders, supporting the successful delivery of BeOne Medicines’ participation in major international oncology congresses.

Scope and impact of the role

The Associate Director, Global Congresses operates in a highly visible and strategically important environment within BeOne Medicines.
The role is responsible for leading the planning and execution of ASCO and ASH, two of the largest and most influential oncology congresses globally, bringing together thousands of healthcare professionals, researchers, and industry stakeholders.

These congresses represent key opportunities for BeOne Medicines to:

• Communicate scientific advancements and clinical data
• Engage with the global oncology community
• Strengthen relationships with key stakeholders
• Reinforce the company’s presence within the oncology ecosystem

In this context, the Associate Director, Global Congresses will coordinate complex cross-functional initiatives involving multiple internal teams and external partners. The role requires the ability to manage large-scale operational projects and ensure that congress participation reflects the company’s scientific and operational standards.

Through the successful execution of these congresses and the continuous improvement of congress processes, systems, and governance, this role contributes directly to strengthening BeOne Medicines’ presence at major international oncology meetings.

Key responsibilities

Congress leadership

• Serve as congress lead and cross-functional planning lead for Tier 1 congresses held in the United States, including but not limited to ASCO and ASH, overseeing the full lifecycle from early planning through on-site execution and post-congress reporting.
• Provide strategic support within cross-functional planning teams for major European congresses, including but not limited to EHA & ESMO, ensuring alignment across global stakeholders.
• Translate cross-functional business objectives into integrated congress strategies and operational plans.
• Cross-functional planning and governance

Major congresses are managed through cross-functional planning teams composed of representatives from Global & Regional Commercial teams, Medical Affairs, Corporate Affairs, Compliance, Procurement, and other internal stakeholders.

In this role, the Senior Manager/Associate Director, Global Congresses will:

• Lead planning timelines and governance for assigned congresses
• Facilitate cross-functional alignment and decision-making
• Coordinate multiple workstreams and ensure operational readiness
• Provide structured updates and reporting to senior leadership
• Success in this role requires the ability to drive alignment, coordination, and execution across complex stakeholder environments.
• Congress operations and on-site execution

Lead the end-to-end operational planning and execution of assigned congresses, including:

• Securing sponsorships
• Booth planning and construction
• Business center and meeting space management
• Congress logistics and staff coordination
• Congress application deployment
• On-site operational leadership
• Co-lead the booth planning workstream, ensuring close coordination with agencies and internal stakeholders.
• Congress digital platforms
• Lead the operational management of the congress application environment.
• Oversee registration processes in Cvent, meeting scheduling in Jifflenow, and participant engagement through the congress app.
• Contribute to initiatives aimed at optimizing and evolving the Cvent environment used across congress operations.
• Budget management and financial oversight
• Manage the budgets for assigned congresses.
• Ensure appropriate financial planning, cost tracking, and post-congress reconciliation.
• Maintain full compliance with internal financial policies, procurement processes, and healthcare compliance requirements.

Sponsorship Management

• Manage selected minor congress sponsorship opportunities intended to enhance BeOne Medicines’ visibility and contribute to the company’s overall congress presence.
• Evaluate sponsorship opportunities and ensure alignment with strategic priorities and budget governance.
• Strategic initiatives and continuous improvement
• Lead or contribute to strategic initiatives aimed at improving congress operations, systems, and digital environments.
• Support change management initiatives, including the evolution of congress planning tools such as Cvent.
• Identify opportunities to improve operational efficiency, stakeholder engagement, and congress governance.

Key interfaces:

This role requires close collaboration with multiple internal and external stakeholders, including:

• Global Commercial teams
• Global Medical Affairs
• Corporate Affairs
• Compliance and Legal
• Procurement and Finance
• External agencies and congress partners

Required Experience

• BA/BS Degree with 10+ years of experience in global congress management, meeting planning, or large-scale event management, within the pharmaceutical or biotechnology industry.
• Demonstrated experience managing major oncology congresses, particularly ASCO and/or ASH.
• Experience operating within global cross-functional environments.

Required skills and competencies:

• Congress and industry expertise
• Strong understanding of the operational environment of major oncology congresses such as ASCO, ASH, EHA and ESMO.
• Experience managing large-scale congress operations including booth environments, business centers, and stakeholder engagement platforms.
• Digital and systems expertise
• Advanced experience with Cvent required.
• Experience managing digital engagement platforms (ex SpotMe).
• Project management and operational execution
• Strong project management capabilities with attention to detail and organizational rigor.
• Ability to manage multiple complex workstreams simultaneously.
• Ability to anticipate risks and proactively address operational challenges.

Financial management

• Proven ability to manage large congress budgets with strong financial discipline.
• Experience in financial planning, cost tracking, and reconciliation.
• Stakeholder management
• Ability to establish credibility as a trusted operational and strategic partner among internal stakeholders.
• Strong facilitation and communication skills in cross-functional environments.
• Collaboration and global working environment
• Experience working in global organizations across multiple time zones.
• Ability to report to and collaborate effectively with leadership located in a different geographic region.
• Demonstrated collaborative and team-oriented working style.

Personal attributes

• Strategic mindset combined with strong operational discipline
• High level of ownership and accountability
• Strong collaboration and teamwork orientation
• Proactive and solutions-oriented approach
• Ability to perform effectively in complex and evolving environments

Travel requirements

• The Associate Director, Global Congresses role requires the ability to travel to support the planning and on-site execution of major oncology congresses and related operational activities.
• Travel is primarily associated with attendance at Tier 1 congresses, including but not limited to ASCO and ASH, as well as occasional planning meetings, site visits, and collaboration with internal teams or external partners.
• Travel is expected to represent approximately 20% of the role, depending on the annual congress calendar and project requirements

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process.  Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Title I of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact [email protected].