Associate Director, Finance and Business Operations

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Position Summary:

Florida Atlantic University is seeking an Associate Director of Finance and Business Operations. - Boca Raton, FL.

The Associate Director of Finance and Business Operations reports to the Executive Director of Housing and Residential Education and serves as the senior financial and business operations leader for Housing and Residential Education. Responsible for providing strategic leadership, oversight, and accountability for all financial, budgetary, and business operations functions, supporting an auxiliary enterprise with approximately $59 million in annual revenue and $20 million in operating expenses. The Associate Director supervises the Assistant Director for Business Operations and leads the Business Operations team, including two Coordinators. 

As a key member of the Housing and Residential Education Leadership Team, the Associate Director partners with senior leadership to ensure sound financial stewardship, regulatory compliance, and effective business processes that support the department’s mission and strategic priorities.

Summary of responsibilities:

Financial Leadership and Budget Management:

• Lead the development, management, and oversight of the department’s annual operating and facility improvement plan budgets, including forecasting revenues and expenditures across all designated cost centers.

• Prepare and maintain multi-year financial projections and revenue forecasts; provide updates as needed to support strategic and operational decision-making.

• Advise the Executive Director on financial forecasting, budget tracking, profit and loss activity, cash flow, and budget availability.

• Prepare departmental budget reports, financial statements, and ad hoc analyses as required.

• Develop facility improvement budgets and monitor expenditures to ensure alignment with approved plans.

Business Operations and Financial Oversight:

• Provide strategic direction, accountability, and oversight for all departmental accounts and financial activities.

• Oversee all expenses and accounts payable functions, including expense justification requests, purchase requisitions, payment requests, journal entries, budget amendments, spend authorizations, payroll adjustments, and expense reports.

• Maintain accurate balances for open and blanket purchase orders; review invoices for accuracy and compliance.

• Prepare and record monthly journal entries in Workday.

• Review and oversee salaries, benefits, and OPS encumbrances to ensure accurate financial records.

• Provide oversight for all Workday and Owl Central approval processes related to budget development, accounts payable, and human resources.

Purchasing, Contracts, and Compliance:

• Provide oversight for all purchasing and accounts payable activities, including requisitions, purchase orders, and department p-card activity.

• Collaborate with the Contracts Specialist (Legal) and departmental staff to ensure contracts are properly completed and executed prior to requisitions and payment requests.

• Maintain and update policies and procedures to ensure compliance with university policies, procedures, and regulatory requirements.

• Establish and monitor internal controls to promote fiscal integrity and operational compliance.

Human Resources and Payroll Oversight:

• Lead and manage human resource recruitment (posting) and hiring processes for all full-time staff within the department in collaboration with the Student Affairs HR Partner.

• Oversee and manage departmental payroll and timekeeping functions, ensuring accuracy, timeliness, and compliance.

Leadership, Collaboration, and Training:

• Supervise an Assistant Director and Coordinator and indirectly supervise a second Coordinator.

• Serve as an active member of the Housing and Residential Education Leadership Team, contributing to strategic planning and organizational decision-making.

• Evaluate departmental financial procedures and business processes; provide recommendations for continuous improvement.

• Provide training and guidance to departmental staff on financial policies, procedures, and systems as needed.

• Collaborate with Division Finance Team members and other campus partners to ensure alignment with institutional financial practices and priorities.

• Serve on committees at university as needed.

• May represent the university on appropriate committees at the national, state, and university levels.

• Other job-related duties as assigned.

Minimum Qualifications:

A master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.

Salary:

$93,000 - $100,000 per year.

College or Department:

Division of Student Affairs

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8am - 5pm. Some nights and weekends are required.

Application Deadline:

2026-03-05

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.