Associate Director, Events

About The Academy: 

The Health Management Academy (THMA) brings together health system leaders and innovators to collectively address the industry’s biggest challenges and opportunities. By assisting executives in cultivating peer networks, understanding key strategic trends, establishing pragmatic partnerships, and developing next-generation leaders, our members are better positioned to lead industry transformation.   

The Health Management Academy offers a dynamic atmosphere with significant opportunities for employees. If you are interested in contributing to a member-centric, creative, and collaborative workforce while deeply influencing top leaders and institutions in healthcare, THMA could be the right place for you! 

Position Summary:

The Associate Director, Events, works directly with the Events team and Forum Directors to organize and coordinate THMA meetings and events. This role is also responsible for handling member relationships for assigned forums or special initiatives. Additionally, the Associate Director is responsible for the organization and execution of their semi-annual membership meetings. 

 Primary Job Duties: 

• Work closely with Event Directors and Vice President to prepare for and execute meetings to an executive level standard
• Build and maintain relationships with health system and industry executive members
• Assist Events Directors and Vice President with large MA meetings
• Manage logistics for small- medium size THMA meetings to include but not limited to, interpreting a hotel contract and BEO’s, creating a space grid to map out the program and room assignments, working within a budget, gathering, organizing and submitting meeting specifications to the hotel, selecting menus, onsite logistical and registration management
• Create and maintain Cvent registration forms and reports
• Coordinate and maintain member registrations (hotel, activities, dietary restrictions, etc.)
• Create and maintain the AttendeeHub event app and website
• Work with program managers to organize presentations and session materials for the meeting, and upload them to the mobile app
• Prepare for and execute all aspects of an onsite meeting to include printing, verifying room set-ups, monitoring food & beverage, onsite attendee registration and customer support, etc.
• Pull and create weekly meeting reports to include post meeting recaps
• Update member directories, take inventory and order meeting supplies, print meeting materials, prepare meeting shipment
• Other duties as assigned

Minimum Qualifications: 

• Bachelor’s degree required
• Proficient in MS Office: Outlook, Excel, Word and PowerPoint
• Familiarity with SharePoint, and Cvent software a plus
• Demonstrated ability to execute tasks as directed
• 3-5 years of corporate or association meeting planning experience
• Familiarity with meeting budgets

Interpersonal Skills & Attributes: 

• Collaborative 
• Customer-focused
• Strategic mindset
• Ability to influence others at senior levels
• Team approach to working with others, ability to perform a variety of duties within any work-day and organizational skills from planning to execution of tasks and projects
• Process-oriented with the ability to drive a project to completion
• Extreme attention to detail
• Ability to work independently and as a team member
• Self-directed and resourceful
• Excellent communication and client facing skills
• Excellent organizational skills

Travel Required: Approximately 10 weeks of travel (including air travel and overnight stays) may be required annually.