Associate Director, Alumni Experience

Embry-Riddle: A Global Leader in Aviation and Aerospace 

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space. 

The Opportunity 

Since its founding in 1926, Embry-Riddle Aeronautical University has been the global leader in aerospace education and innovation. Nearly a century later, we continue to shape the future of aviation and aerospace through academic excellence, groundbreaking research, and an unmatched commitment to our students and alumni.

Recognized among the nation’s Top 10 universities in multiple categories, Embry-Riddle’s aerospace engineering and professional pilot programs set the industry standard. Our online degrees consistently rank among the best in the country, and we are regularly honored as a “Best for Veterans” institution.

As we approach our Centennial Campaign, we invite you to join this legacy of excellence. We seek a dynamic Associate Director of Alumni Experience to design and deliver impactful programs and events for more than 160,000 alumni worldwide — including astronauts, authors, entrepreneurs, and leaders across the aerospace industry.

Reporting to the Director of Event Operations, this role will collaborate with the Alumni Engagement team to plan and execute signature events such as Homecoming, Lift Off celebrations, reunions, and industry gatherings, all while advancing the Embry-Riddle brand and strengthening alumni connections.

This is more than a position — it’s an opportunity to help shape the next century of Embry-Riddle’s legacy of innovation, engagement, and excellence.

Key Responsibilities:

• Plan, execute, and manage all aspects of alumni signature events, including Homecoming, Lift Off celebrations, industry gatherings, and reunions.

• Oversee event logistics such as site selection, catering, audiovisual needs, vendor coordination, and budget management.

• Collaborate with campus partners and the communications team to develop marketing materials and campaigns that enhance event awareness and engagement.

• Recruit, train, and manage volunteers to support signature events and regional alumni activities.

• Lead and engage six Eastern U.S. Alumni Networks, partnering with regional leaders to plan and execute impactful events that strengthen alumni connections.

• Expand volunteer engagement strategies, including recruitment, training, recognition, and ongoing communication.

• Support divisional initiatives, philanthropy-related events, and daily alumni office operations.

• Evaluate event performance, provide feedback for improvement, and contribute to the development of new engagement opportunities.

• Perform other duties as assigned.

Perks Await You at Embry-Riddle! 

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.   

• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. 

• Generous Time Off: Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

 Required Education and Qualifications: 

• Education: Bachelor’s degree required.

• Experience: 3–5 years of event management experience, preferably within a non-profit or higher education setting.

• Project Management: Strong organizational skills with the ability to manage multiple complex projects, timelines, and priorities simultaneously.

• Financial Acumen: Experience managing budgets, processing payments, and working with centralized accounting or procurement systems.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with database systems such as Salesforce preferred.

• Communication: Exceptional written and verbal communication skills; confident in making decisions and solving problems creatively.

• Collaboration: Ability to work independently and effectively within a team environment.

• Customer Service: Excellent interpersonal and client service skills with a focus on relationship building and engagement.

• Fundraising Knowledge: Familiarity with fundraising and special event processes.

• Travel: Ability and willingness to travel as needed for events and programs.

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310518. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 

• Full Resume 

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.