Oglethorpe University is seeking an Associate Director for the Office of Alumni Engagement. Reporting to the Assistant Vice President of Advancement, this individual is responsible for helping develop and strengthen a pipeline of engaged alumni through the entire lifecycle, ultimately resulting in increased participation and giving. The Assistant Director is responsible for the successful planning, execution, and post-evaluation of alumni events, volunteer opportunities, and other special initiatives, while building and strengthening relationships with alumni to increase engagement.
They will also serve as the staff advisor to the Student Alumni Association, a student organization that works to bridge the gap between students and alumni.
The role includes direct supervision of one part-time student worker.
Responsibilities:
EVENTS
- Lead all aspects of campus and regional alumni engagement events, including location decisions, logistics, volunteer management, and budget oversight.
- Solicit feedback for program enhancements and integrate into engagement and leadership cultivation strategies.
- In support of events and programming, identify, cultivate, and strengthen relationships with alumni in addition to maximizing existing relationships in collaboration with other Advancement Team members.
VOLUNTEER MANAGEMENT AND DEVELOPMENT
- Serve as the primary staff liaison to the Alumni Board, managing board operations, coordinating meetings and committee activities, supporting member engagement, and advancing strategic initiatives aligned with the university’s mission.
- Collaborate with campus partners to identify alumni volunteer opportunities.
- Identify, cultivate, and recruit alumni volunteer leadership through personal visits, email, and phone contacts. Meet with alumni and build participation in all areas of the University.
- Support the logistics of events, meetings, activities, panels, mixers, etc. to result in successful volunteer experiences, continued engagement, and a sustainable leadership pipeline.
- Manage the Student Alumni Association by planning and facilitating a program of student engagement opportunities that provide them with a unique link to the alumni association. Recruit students to join the Student Alumni Association.
- Recruit student volunteers through the Student Alumni Association for event assistance as needed throughout the year.
COMMUNICATIONS
- Manage the alumni social media and webpages.
- Work with the Marketing department to create digital marketing content for the alumni website and social media pages.
- Provide content for the alumni newsletter, which is designed and created by the Marketing department.
- Create marketing material for events as needed.
- Supervise a student worker to assist with graphic needs.
- Work with the Marketing department to provide a vision for printed mail pieces, including but not limited to Alumni Weekend mailer, Hall of Fame program, and alumni events postcard.
CAMPUS RELATIONS
- Collaborate with colleagues across university divisions and departments to explore partnership opportunities for alumni volunteers and share information.
- Build relationships around campus to create a cohesive picture of alumni engagement at Oglethorpe.
- Attend campus and partner events to further the relationship and increase visibility on campus.
DATABASE MANAGEMENT
- Work with Development Operations to ensure accurate and complete alumni database records in Raiser’s Edge Blackbaud.
- Input contact reports and volunteer instances in the database in a timely manner.
- Create event pages, send marketing emails, and pull basic queries in Raiser’s Edge Blackbaud.
Requirements:
- Bachelor's degree and a minimum of 2-4 years of experience in event planning, alumni relations/ development and/or related field.
- Strong organizational and communication skills.
- Ability to facilitate collaborative relationships and work in a team environment.
- Desire to mentor students.
- Availability to work occasional nights and weekends, along with overnight travel.
- Ability to lift up to 50 pounds.
Skills Required
- Bachelor's degree
- 2-4 years of experience in event planning, alumni relations, development, or a related field
- Strong organizational skills
- Strong communication skills
- Ability to facilitate collaborative relationships and work in a team environment
- Desire to mentor students
- Availability to work occasional nights and weekends
- Availability for overnight travel
- Ability to lift up to 50 pounds
What We Do
Oglethorpe University is Atlanta's premier undergraduate learning experience, committed to teaching excellence in an inclusive environment. It prepares students for success in professional endeavors as responsible and productive contributors to a global society.
