Associate Director of Admission

The Office of Admission at Oglethorpe University, a premier liberal arts institution in Atlanta, GA, is seeking a collaborative, proactive, detail-oriented, and forward-thinking person to serve as an Associate Director of Admission. Reporting to the Assistant Vice President of Admission, the Associate Director is directly responsible for recruiting and enrolling prospective students through regional recruitment, on-campus and virtual programs, and special projects. The Associate Director will serve as the primary liaison for one or more departments or units and is also responsible for supervising two or more full-time Admissions Counselors to ensure they reach their recruitment goals. 

Duties and Responsibilities 

• Admission and Recruitment
  • Manage all aspects of recruitment for an assigned geographic territory and other populations of students. 
  • Develop and monitor a comprehensive, territory-specific prospect pool. 
  • Strategically select, schedule, and participate in high school visits and college fairs.
  • Critically evaluate applicants for admission based on enrollment management and strategic goals. 
  • Serve as a second reader for specific territories and application types, recommending final admission decisions. 
  • Maintain sustained communication with all prospective students and families within the assigned territory and student populations.
  • Intentionally develop and maintain strategic relationships with high school and independent counselors as well as other community partners within the assigned geographic territory and student populations.
  • Advise and consult with prospective students and families on admission to Oglethorpe. This requires staying up to date on Oglethorpe’s academic programs, student life opportunities, and financial aid practices as well as thorough knowledge of the larger landscape of higher education and what sets Oglethorpe apart from peer institutions. 
  • Answer questions thoughtfully and thoroughly for families; provide exceptional customer service.
  • Assist with all on-campus events, including delivering presentations, tours, and hosting visits.
  • Engage in intentional and continual learning about Oglethorpe and best practices in Admission.

• Specialized Population and Other Responsibilities
  • Inspire, recruit, retain, cross-train and manage 2 to 3 full-time staff responsible for traditional undergraduate domestic territories, and other specialized student populations.
  • Collaborate with Enrollment Management leadership to establish counselor travel and territory management; monitor direct reports' progress towards application, matriculation, and retention goals.  
  • Serve as or manage staff that are the primary admissions liaison and contact to The Dream.US and Georgia Rotary Student Program to coordinate admissions processes and the awarding of scholarships. 
  • Manage all aspects of International Admission, including all F-1 visa-seeking applicants and any other applicants who live or attend school abroad, which includes serving as a Designated School Official.
  • Serve as liaison between the Office of Admission and Office of Global Education to ensure international applicants complete all necessary steps in compliance with US State Department rules and regulations.
  • Assist in maintaining and updating Slate forms and University policies specific to international students.
  • Pull credit evaluations and language proficiency scores from external platforms.
  • Maintain and update communications specific to international students in Slate and Outlook.
  • Remain current on new immigration rules, language proficiency test options, and other considerations for international students.
  • Other duties as assigned. 

Qualifications

• Education: Bachelor’s degree from regionally accredited institution required. Advanced degree preferred.
• Experience: 5-7 years of progressive, professional experience in higher education. Previous experience managing full-time staff preferred.

• Skills: Excellent verbal, written, and digital communication and interpersonal skills. Demonstrated ability to work in a fluid environment, prioritize competing goals, and independently manage competing priorities while meeting deadlines and specific KPIs. Able to maintain a positive attitude and foster a growth mindset in the work environment. Experience with Slate or a similar CRM preferred.
• Commitment to Institutional Values: Demonstrated commitment to diversity, equity, and inclusion and the ability to think and act intentionally about the various ways in which the admission process and campus are experienced differently by students from diverse backgrounds. Knowledge of holistic, liberal arts admissions and the ability to effectively capitalize on appropriate opportunities to expand Oglethorpe’s attractiveness as a first-choice institution. 
• Ethical Practices: Ability to maintain confidentiality and work with sensitive information. Strong people management and problem-solving skills with a desire to contribute to a collaborative campus community.  

Additional Information

• This is a full-time, 12-month position.
• Frequent travel to high schools, college fairs, and other recruitment related events is required. A valid driver’s license and access to reliable transportation are required.  
• Working some evenings and weekends is required.
• Some moderate lifting is required.
• Tasks are generally required to be performed in person, though periodic work from home options may be granted at the supervisor’s discretion. Oglethorpe University reserves the right to change remote work status with notice to the employee. 
• Must successfully pass a criminal background check.

Oglethorpe University is proud to be an equal opportunity employer committed to inclusive excellence. Oglethorpe prohibits discrimination against all applicants and employees based on race; age; color; religion; national origin or ancestry; sex; sexual orientation; gender; gender identity or gender expression; marital status; pregnancy; childbirth or related medical conditions; disability; genetic information; citizenship status; veteran status; or any other category protected by federal, state or local law.