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The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the department in a Québec-based, bilingual work environment. This role requires strong organizational skills, attention to detail, and the ability to work with enterprise systems such as SAP while supporting internal teams and external partners.Job DescriptionPrincipales responsabilités
- Effectuer les tâches administratives quotidiennes (classement, saisie de données, préparation de documents)
- Répondre aux appels, courriels et correspondances en français et en anglais
- Organiser les réunions, gérer les agendas et assurer la logistique
- Rédiger des rapports, présentations et communications internes
- Maintenir à jour les dossiers et documents confidentiels conformément aux politiques internes
- Utiliser SAP pour soutenir les processus administratifs (saisie de données, rapports, demandes d’achat ou autres fonctions assignées)
- Commander les fournitures de bureau et assurer le suivi avec les fournisseurs
- Organiser les déplacements professionnels et traiter les notes de frais
- Collaborer avec les différents services et contribuer à l’amélioration continue des processus administratifs
- DEP, DEC ou formation équivalente en administration ou domaine connexe
- Minimum de [X] années d’expérience dans un poste similaire
- Maîtrise de la suite Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Bonne connaissance de SAP (obligatoire)
- Excellentes capacités d’organisation et de gestion des priorités
- Très bonnes habiletés de communication écrite et orale
- Sens aigu de la confidentialité et du professionnalisme
- Autonomie, rigueur et souci du détail
- Maîtrise du français et de l’anglais, tant à l’oral qu’à l’écrit - Requis
- Perform daily administrative tasks including filing, data entry, document preparation, and record management
- Answer and direct phone calls, emails, and correspondence in French and English
- Schedule meetings, manage calendars, and coordinate logistics
- Prepare reports, presentations, and internal communications
- Maintain accurate and confidential files in compliance with company policies
- Use SAP to support administrative processes (data entry, reporting, purchasing requests, or other assigned functions)
- Order office supplies and liaise with vendors
- Coordinate travel arrangements and process expense reports
- Support coordination between departments and contribute to continuous improvement of administrative processes
- Diploma of Vocational Studies (DEP), college diploma (DEC), or equivalent in administration or a related field
- Minimum [X] years of experience in an administrative assistant or office support role
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Working knowledge of SAP (required)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Attention to detail, autonomy, and problem-solving abilities
- Fluent in French and English, both spoken and written – required
Relocation Assistance Provided: No
Top Skills
What We Do
GE Vernova is a planned purpose-built company on a mission to electrify the planet while simultaneously working to decarbonize it. If we want our energy future to be different…we must be different. Our mission is embedded in our name. We retain our treasured legacy, “GE,” in our name as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. GE Vernova brings together GE’s portfolio of energy businesses including Power, Wind, Electrification and Digital businesses. With focus, GE Vernova is accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life. Together, we have The Energy to Change the World.
Why Work With Us
Join our team, to evolve and grow, surrounded by some of the brightest minds in the industry who help you get better every day. You’ll get the chance to rewrite the rules, work on cutting-edge technology, and be part of a global team for positive change.
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