Our Houston office is seeking an experienced Assistant to provide high‑level support to attorneys and assigned team members. This role is best suited for someone who brings 5–10 years of experience in a legal or professional services environment and is comfortable managing complex workflows, exercising sound judgment, and working independently in a fast‑paced setting. Strong knowledge of legal processes, attention to detail, and a service‑oriented approach are essential.
Key Responsibilities- Manage attorneys’ calendars, including complex, multi‑time‑zone scheduling
- Serve as a primary point of contact for clients, maintaining a professional and responsive presence
- Triage and manage attorney emails and calls, proactively reducing administrative burden
- Open new matters, prepare engagement letters, and coordinate conflict checks
- Enter, edit, and close attorney time entries; prepare expense reports
- Handle monthly client billing, including e‑billing, proforma review, budget tracking, and client inquiries
- Prepare, format, proofread, and process legal documents in accordance with Firm standards
- Maintain client and matter records, including coordination with Records for filing and retrieval
- File legal documents with state and federal courts (e‑filing experience required)
- Prepare audit letter responses and quarterly Lobbying Disclosure Act reports
- Coordinate travel, meetings, video conferencing, and related logistics
- Provide backup and overflow support as needed
- Maintain strict confidentiality of all Firm and client information
- Minimum of 2 years of administrative experience required but 5–10 years of administrative experience supporting attorneys or senior professionals highly preferred
- Prior experience in a large law firm or professional services environment strongly preferred
- Strong understanding of legal terminology, procedures, and documentation
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, communication, and time‑management skills
- Ability to work independently, manage competing priorities, and meet deadlines
- Billing and electronic billing experience required
- Associate’s or Bachelor’s degree preferred; MOS certification a plus
Monday–Friday, 9:00 a.m. to 5:30 p.m., with flexibility to adjust schedule and work additional hours as business needs require.
This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.
Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].
Skills Required
- Minimum 2 years of administrative experience
- 5-10 years of administrative experience supporting attorneys or senior professionals
- Prior experience in a large law firm or professional services environment
- Strong understanding of legal terminology, procedures, and documentation
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, communication, and time-management skills
- Ability to work independently, manage competing priorities, and meet deadlines
- Billing and electronic billing experience
- Associate's or Bachelor's degree
- MOS certification
What We Do
Straight talking. Thinking around corners. Understanding and solving the problem before it becomes a problem. Performing as a team, no matter where we’re sitting. Delivering clear and practical advice that gets your job done. Our 2,600+ lawyers work together with you to solve the toughest legal issues in major industries and commercial centers around the world. Whether you’re expanding into new markets, considering capital from new sources, or dealing with increasingly complex regulation or disputes, we help you stay on top of your risks and opportunities. A fast-changing and inter-connected world requires fresh thinking combined with proven experience. That's what we provide. Progress starts with ideas. And while imagination helps at every level, our legal solutions are aligned with your business strategy. Our experience in cross-border and emerging economies gives us the market perspective to be your global partner. We believe that when knowledge travels, opportunities arise. Our team has a wide range of backgrounds. Diversity of backgrounds and experience delivers a broader perspective. Perspectives which ultimately make for more rounded thinking and better answers for you. Giving back to communities and society is fundamental to good business. And, it’s part of our core. We are advocates of justice, equality, and opportunity.
