Assistant Vice President - Fund Administration

Summary: Reporting to the Vice President Fund Accounting, the Assistant Vice President (AVP) - Fund Administration will be an integral part of the team’s success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The role consists of managing a number of client relationships, ensuring superior client service and the delivery of accurate information in a timely fashion. The AVP - Fund Administration will have responsibility for their clients’ portfolios from start to finish. This will include (but is not limited to) the following:

• Serves as point-of-contact for multiple clients, addressing inquiries and ensuring timely service delivery (internal and external) at a daily operational level.
• Manage client-specific requests and define projects to develop processes to improve the product offering
• Liaise with internal stakeholders, investment managers, brokers & custodians where issues arise with regards to day-to-day running of the fund.
• Review client deliverables of team members in accordance with agreed timelines.
• Responsible for the review and/or calculation of Net Asset Values in line with clients’ requirements.
• Responsible for preparation and review of financial statements, supporting information and tax schedules in relation to the year-end audit
• Build a relationship with the stakeholders of the funds
• Understanding of fund structures, investment strategies, performance fee calculations, AML & compliance regulations.
• Processing of subscriptions & redemptions and any other adhoc investor activity
• Excellent written and oral communication
• Deliver a high level of service and immediate response time to all client and investor queries
• Work with external auditors in preparation of year end financial statements for the Funds
• Work closely with the Compliance Officer to ensure all AML procedures are followed in accordance with the company’s Anti-Money Laundering procedures manual
• Responsible for preparation and/or review and approval of payments
• Management of a team consisting of Associates & Sr. Associates where applicable.
• Conduct, facilitate, delegate and monitor the training of team members including the use of relevant accounting software and applications where applicable.
• Assist with recruitment process and provide recommendations for hiring decision
• Ensure successful onboarding of new employees and seek assistance from Vice President or other team members as needed
• Monitor adherence of employees to company standards and business ethics
• Execute employee discipline on process, procedures and standards including investigation and corrective action decisions.
• Responsible for proper management of staff including workload distribution within the team, continued engagement, retention, professional development and wellness of team members.
• Ensure timely and proper communication of management direction or decisions to the team and vice versa.
• Conducts performance monitoring, review and support employee development to drive consistent high performance of the team.
• Maintain confidentiality of employee information, objectivity and equity in their exercise of Manager discretion and approvals.
• Complete any other additional ad hoc tasks or deliverables that may be assigned as needed or due to business demand.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• Overall 3-5 years of experience in Accounting field
• Minimum 3 years of Fund Administration experience is required (ex. private equity, hedge funds)
• Fluent in written and spoken English and Mandarin
• Financial Reporting experience an advantage
• Experience in navigating fund accounting systems (ex. Invest One, eFront, Investran is an advantage)

Education:

• A university degree (B.A./ B.Sc./ M.B.A.) in Business (preferably specializing in accountancy or another financial-related discipline).
• Professional certification CA, CPA, ACCA or equivalent or other international accounting certifications is an advantage