Assistant - Technology

UTA seeks a highly organized and proactive assistant to provide dedicated support to leadership within the Technology organization. This role serves as a trusted partner to executive leadership, managing complex schedules, coordinating strategic initiatives, facilitating communication across teams, and ensuring the efficient operation of the Technology leadership team. The ideal candidate thrives in a fast-paced environment, exercises exceptional discretion, anticipates executive needs, and possesses outstanding organizational and communication skills.

This is a full-time position with benefits and will pay $23.00 to $26.00 per hour.

What You Will Do

• Provide high-level administrative support to the CTO and Senior Vice President, including complex calendar management, meeting prioritization, and coordination across multiple time zones

• Manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, transportation, and expense reconciliation

• Act as a liaison between Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through

• Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of leadership

• Coordinate Technology leadership meetings, department-wide communications, leadership offsites, and special projects, ensuring action items are tracked to completion

• Support planning and execution of strategic initiatives by monitoring milestones, gathering updates, and facilitating cross-functional collaboration

• Manage executive expenses, invoices, purchase requests, and budget-related administrative activities

• Maintain strict confidentiality when handling sensitive business, personnel, and organizational information

• Anticipate the needs of the CTO and Senior Vice President by proactively identifying priorities, resolving scheduling conflicts, and streamlining workflows

• Assist with team engagement activities, onboarding coordination, and operational processes that support the Technology organization

• Handle additional administrative and operational duties as assigned to support Technology leadership

What You Will Need

• Bachelor’s degree strongly preferred

• 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above

• Experience working within the technology industry or with technology-focused leaders is a plus

• A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs

• Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly

• Excellent written and verbal communication skills with a sharp attention to detail

• Proven discretion when handling confidential or sensitive information

• Interest in and comfort with technology, with the capability to support tech-savvy executives

• Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies

• Access to the tools, leadership, and resources you will need to create and drive a center of excellence

• The opportunity to do the best work of your career

• Work in an inclusive and diverse company culture

• Competitive programs to support your well-being

• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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